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Administrator Guide
Last Updated: 2023-06-23
Create Asset Shares

Create Asset Shares

  • Security: Configure the
    Asset Share Event
     business process and security policy in the Business Asset Tracking functional area.
  • Register the asset.
Asset shares enable you to split asset cost and depreciation across multiple cost centers or other worktags.
  1. Access the
    Find Assets
    report.
  2. To generate a list of assets that you want to share, enter the information in the list of prompts and fields.
  3. From the related actions menu under the
    Asset ID
     column, select
    Business Asset
    Maintain Asset Shares
    .
  4. Enter either a
    Share Percent
     or an
    Asset Share Amount
    .
    Workday automatically calculates and displays the value into the other field based on the value you enter. Continue adding rows until all the share percentages total 100 and the value in the
    Amount to be Split
     field is zero.
  5. (Optional) Assign worktags to the asset share.
    You can assign up to 1 worktag of each type to an asset share. Example: You can assign 1 cost center and 1 region to an asset share, but you can’t assign 2 cost centers to the same asset share. You can assign the same worktag to several asset shares.
    When you enable optional worktag balancing on the
    Maintain Worktag Balancing Configuration
     task, Workday fully balances journal lines by optional balancing worktags. Journal lines automatically:
    • Inherit optional balancing worktags based on the worktag types selected.
    • Generate due to and due from entries to balance transactions.
Workday splits the depreciation schedule for the asset according to the shares that you set up. You can review the depreciation information on the
Depreciation Detail
 tab when you view the asset.