Skip to main content
Documentation
Documentation
Administrator Guide
Last Updated: 2023-06-23
Set Up Shared Costs of Assets

Set Up Shared Costs of Assets

  • Register an asset.
  • Configure the
    Asset Share Event
     business process and security policy in the Business Asset Tracking functional area.
You can set up registered assets to share costs. You can't share the cost of assets that are:
  • Components of a nondiscrete composite asset.
  • Discrete composite assets.
  • Disposed or removed.
You can't make changes to assets when other events are in progress.
  1. Access the
    Maintain Asset Shares
     task from the related actions menu of an asset.
  2. As you complete the task, consider:
    Option Description
    Amount Split
    Equal to the sum of the
    Asset Share Amount
     values for all share lines.
    Amount to be Split
    The total asset cost. The amount changes as you add rows and enter the
    Share Percent
     or
    Asset Share Amount
    . The final
    Amount to be Split
     value must be zero.
    Share Percent
    When you adjust the asset cost or accounting, Workday uses the percentage to determine the amounts to apply to each line of the shared asset.
    Asset Share Amount
    Displays the shared amount for each line. The sum of all lines is equal to the
    Amount Split
     value.
    Asset Class
    Asset Type
    You can select the same
    Asset Class
     or
    Asset Type
     on more than 1 row.
    The
    Asset Class
     or
    Asset Type
     you select overrides your previous selections.
    Worktags
    Use worktags as keywords to more easily classify and find transactions. Configure the allowed worktag types on the
    Maintain Worktag Usage
     task. When you select a worktag type that has related worktags, Workday automatically populates transactions with the related worktag values.
    When you Submit, Workday validates that you have selected allowed or required values based on your related worktag configuration.
Review shared asset line splits to determine accounting cost sharing and the share of costs related to lifecycle events. Select the
Asset Shares
 link on the
View Business Asset
 or
View Asset by Book
 tasks.
Create custom reports for the single asset and drill down to view the shared cost details. You can report by:
  • Asset cost.
  • Asset class.
  • Asset type.