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Administrator Guide
Last Updated: 2023-06-23
Steps: Set Up Expense Reports

Steps: Set Up Expense Reports

You can enable workers to create expense reports that detail the expenses they incur. You can also enable workers to create expense reports on behalf of other workers.
  1. Create expense items for workers to use on their expense reports.
  2. Configure segment-based security to restrict the availability of expense items.
  5. (Optional) Enable workers to create and submit expense reports on behalf of another worker.
  6. Assign workers to the appropriate Organization Types and Security Group Types so they can create expense reports for other workers.
  7. Configure the
    Expense Report Event
     business process and security policy in the Expenses functional area.
  8. (Optional) Hide or require optional fields on the
    Expense Report Event
     business process.
    See Hide or Require Optional Fields.
  9. Set up tax code and tax applicability defaults for items on expense reports.
  10. (Optional) Set up budget checking for expense reports.
  11. (Optional) Set up accounting for expense reports that have negative reimbursable amounts.
  12. (Optional) Configure expense reports to process intercompany expenses.
  13. (Optional) Set up expense reports for workers with multiple positions.
    1. Access the
      Maintain Feature Opt-Ins
       report.
      Opt in to the
      Expense Report Routing for Workers with Multiple Positions
       feature.
    2. Access the
      Edit Tenant Setup - Financials
       task.
      To populate the location worktag based on the position you select in the expense report header, select
      Default Worker Location on Spend Transactions
       in the
      Procurement Options
       section.
    3. Add workers who create expense reports on behalf of other workers to the
      Process: Expense Reports
       domain in the Expenses functional area.
  14. (Optional) Access the
    Edit Spend Transaction Instruction
     task.
    Create instructions for expense reports.
    Security:
    • Set Up: Expenses Processing
       in the Expenses functional area.
    • Set Up: Procurement
       in the Procurement functional area.
Workers can:
  • Create expense reports for themselves, including expense reports for specific positions if they hold more than 1 position.
  • Create expense reports on behalf of other workers, including workers who hold more than 1 position.
  • Expense lines and itemizations to different companies on a single expense report.
Enable workers to create expense reports on behalf of nonworkers.