Configure Suspense Account Rules

Security: Set Up: Accounting Rules
domain in the Common Financial Management functional area.

Configure suspense account rules for use with the Import Accounting Journal
web service.

Access the

Create Suspense Account Rule

task.

As you complete the task, consider:

Option	Description
Account Set	You can only use 1 suspense account rule for an account set.
Ledger Account	The default ledger account that you want to post the suspense amount to. Workday recommends that you don't use ledger accounts that are restricted to a company.
Balancing Worktag	The default required balancing worktag type that you want to use on journal entries. Configure the required balancing worktag type on the Maintain Worktag Balancing Configuration task.
Optional Balancing Worktags	The default optional balancing worktag types that you want to use on suspense journal entries. Configure up to 5 optional balancing worktag types on the Maintain Worktag Balancing Configuration task. If you no longer use an optional balancing worktag type, you must remove it from the suspense account rule.
Required Worktags	Use worktags as keywords to more easily classify and find transactions. Configure the allowed worktag types on the Maintain Worktag Usage task. When you select a worktag type that has related worktags, Workday automatically populates transactions with the related worktag values. Select 1 or more default Required Worktags that are different from the Balancing Worktag and Optional Balancing Worktags . Example: Cost Center is the default required worktag. You can't select Cost Center as the Balancing Worktag or Optional Balancing Worktag . If you no longer use a required worktag type, you must remove it from the suspense account rule.

When you click

Submit

, Workday validates that the worktags you selected for the suspense accounting rule are allowed or required, based on your worktag configuration.

When you run the Import Accounting Journal
web service, Workday posts journal entries to the suspense account when they are:

Unbalanced.

Missing ledger accounts.

Missing worktags.

Workday creates new journal lines for entries that meet the suspense rule criteria. On the

View Journal

report, the

Suspended Journal Line

column displays the number of suspended lines in the journal that don't meet the suspense account rules. Click the number to review details for each suspended line.

Use the

View Suspense Account Rule

report to find and update suspense account rules.

On the

Maintain Journal Sources

task, the Finance Administrator for Global Modern Services (Ireland) enables suspense processing for these accounting journal sources:

Field	Value
Enable Suspense Processing for Web Service	Accrual Journal Intercompany Journal
Suspense Threshold Percent	For both: 50

The accountant sets up the suspense account rules on the

Create Suspense Account Rule

task using these values:

Field	Value
Rule Name	IRE-Suspense Account Rule
Account Set	Corporate
Ledger Account	1100:Suspense
Required Worktags	Cost Center

When the accountant runs Import Accounting Journal
web service, Workday applies the suspense accounting rules:

Suspense processing completes if up to 50% of the journal lines are in error. When journal line errors exceeded 50%, then suspense processing stops. For the Intercompany

Journal Source

, 51% of the journal lines are in error. Only 20% of the journal lines for the Accrual Journal

Journal Source

are in error.

For the journal lines that are in error, Workday posts the suspended amount to the 1100:Suspense

Ledger Account

On the

View Journal

report, the accountant clicks the number in the

Suspended Journal Line

column to view the details.

In the details for the suspended journal line, the accountant sees that the

Required Worktags

for Cost Center
is missing.

On the

Maintain Journal Sources

task,

Enable Suspense Processing for Web Services

and enter the

Suspense Threshold Percent

for accounting journal sources.