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Administrator Guide
Last Updated: 2023-06-23
Create Financial Accounting Adjustments

Create Financial Accounting Adjustments

  • Set up financial accounting adjustments.
  • Security: These domains in the Financial Accounting functional area:
    • Manager Reports: Accounting Adjustment
    • Process: Accounting Adjustment
You can create an accounting adjustment to reclassify costs on these settled financial transactions:
  • Expense reports.
  • Procurement card transactions.
  • Fully or partially paid supplier invoices, excluding supplier invoices for lease-type supplier contracts.
  • Supplier invoice adjustments.
You can also create accounting adjustments on billable project worktags and project transfers for these transactions:
  • Expense reports.
  • Supplier invoices.
  • Supplier invoice adjustments.
When you cancel a settlement run for an operational transaction, Workday cancels all related accounting adjustments. Otherwise you can't cancel the accounting adjustment after approval of the adjustment.
  1. Select
    Accounting
    Adjust Accounting
     from the related actions menu on the transaction.
    Workday disables the
    Prepaid
     check box when you create an accounting adjustment on a billable project worktag transaction or adjustment from a project transfer.
  2. As you complete the task, consider:
    Option Description
    Proposed Budget Date
    Select to change the budget date of the transaction.
    Proposed Spend Category
    Select to reclassify a spend category on a transaction.
    You can’t reclassify the spend category when the spend category is associated with a purchase item or expense item.
    Proposed Adjustment Worktags
    Select the worktags you wish to use to adjust the transaction.
    Prepaid
    Select to reclassify supplier invoices to prepaid.
    When you reclassify a prepaid supplier invoice, you can't create another accounting adjustment for that transaction line.
    You also can't create new accounting adjustments for an invoice line when you reclassify a supplier invoice line to prepaid.
    Billable
    Select to charge spend transactions back to a customer. You can't reclassify:
    • A procurement card transaction to a billable project.
    • A transaction that's both billable and prepaid.
    Prepaid Amortization Type
    Select a prepaid amortization type of
    Manual
     or
    Schedule
     when you reclassify a prepaid supplier invoice.
    Workday populates the prepaid amortization type options from existing supplier invoice lines.
Workday records the accounting adjustment date when you approve the adjustment transaction. When you approve the adjustment in a closed period, the accounting adjustment date falls in the next open period.