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Administrator Guide
Last Updated: 2023-06-23
Create Installment or Transaction Billing Schedules for Customer Contracts

Create Installment or Transaction Billing Schedules for Customer Contracts

  • Create and approve a customer contract.
  • Security:
    • Configure the
      Billing Schedule Event
       business process and security policy in the Customer Contracts and Project Billing functional areas.
    • Process: Billing Schedule - Core
       domain in the Customer Contracts and Project Billing functional areas.
You can create an installment or transaction billing schedule to specify billing and invoice information for customer contracts. Workday uses the billing schedule to determine how to bill customers for costs on your customer contract lines. You can group:
  • Customer contract lines that span multiple contracts in the same billing schedule.
  • Projects for the same company and customer in the same billing schedule.
When you generate installments, Workday associates 1 contract line with each installment line.
  1. Access the
    Create Billing Schedule for Customer Contract
     task.
  2. As you complete the task, consider:
    Option Description
    Delivery Type
    A read-only field that displays the document delivery method specified on the customer profile.
    Delivery Type Override
    Select a document delivery option for a given billing installment or transaction. This value overrides the default document delivery type values defined on the customer profile.
    Billing Type
    Select:
    • Installment
       for fixed contract line types.
    • Transaction
       for usage-based or project time and expense contract line types.
    Milestone
    Select milestones for the entire billing schedule. Milestones must be complete for the billing process to occur on an installment.
    Displays all tasks from all phase levels for the billable project.
    Displays when you select
    Installment
     from the
    Billing Type
     prompt.
    Billing Method
    When you select
    Defined Installment
    , you can specify amounts for the first and last installments. Workday divides the remainder among the other installments.
    Number of Installments
    When you specify the number of installments, Workday determines the installment dates based on the billing method.
    Invoice Date Options
    Using the installment date information, Workday rolls back 1 month, then applies the option that you select for the invoice date.
    Example: When you select a
    Billing Frequency
     of
    Monthly
    , a
    From Date
     of 2020-07-01, and an invoice date of the 15th, the first installment date is 2020-06-15.
    Automatically Regenerate Installments
    Select to generate new installments when you modify the contract line amount on the customer contract.
    Displays when you select
    Spread Even
     from the
    Billing Method
     prompt.
    Automatically Submit Schedule via Contract Amendment
    Select to submit new installments for approval. Workday doesn't update installments when you have contract amendments on a business process.
    Displays when you select the
    Automatically Regenerate Installments
     check box.
  3. As you complete or edit the draft billing schedule, consider:
    Option Description
    Define Installment Amounts
    Click to enter
    Regular
    ,
    First
    , and
    Last
     installment amounts for each customer contract line.
    Displays when you select
    Installment
     from the
    Billing Type
     prompt.
    Manage Milestones
    Click to define milestone information.
    Workday displays:
    • All tasks from all phase levels for the billable project in the
      Milestone for Transaction Billing Schedule
       prompt.
    • Only top-level phases for the billable project in the
      Limit Milestone to Phase(s)
       prompt.
    Displays when you select
    Transaction
     from the
    Billing Type
     prompt.
Workday routes the billing schedule to the
Billing Schedule Event
 business process for review and approval.
Create invoices for billing installments.