Skip to main content
Documentation
Documentation
Administrator Guide
Last Updated: 2023-06-23
Reference: Settlement Run and Payment Statuses

Reference: Settlement Run and Payment Statuses

Settlement Run Statuses

This table describes the different statuses for a settlement run.
Status
Description
Draft
You created the settlement run, but haven't processed it yet. You can:
  • Add or remove unpaid open items or pending payments.
  • Preview payments.
  • Launch the
    Settlement Run Event
     business process to settle payments.
  • Cancel the run.
In Progress
You launched the
Settlement Run Event
 business process, but there are steps awaiting action, such as approval, or credit card payment integration.
Approved
Reviewers approved the settlement run and Workday has launched any subsequent business processes.
Denied
Someone denied the settlement run during the approval step of the
Settlement Run Event
 business process. To pay these items, you must include them in a new settlement run.
Complete
You launched the
Settlement Run Event
 business process and successfully completed all steps of this business process along with any subsequent business processes.
Canceled
You canceled the settlement run business process in draft status.

Payment Statuses

This table describes the different statuses for a payment.
Status
Description
Approved
The payment is part of a settlement run that contains an approval step. You approved the settlement run and its payments, but the settlement run isn't complete yet. There are additional steps in the
Settlement Run Event
 business process.
Awaiting Payment Acknowledgement
Workday sent the electronic payment to the bank or outsourced check provider and is awaiting payment acknowledgement.
Awaiting Settlement
You created the payment through a transaction, and it's awaiting settlement through a settlement run.
Canceled
You canceled the payment and its accounting entries.
Complete
You settled the payment and Workday created the corresponding accounting entries. If using payment acknowledgement, Workday receives a payment acknowledgement with a status of
Accepted
 from the financial institution.
Draft
You saved the payment for later, but you haven't created it yet.
Escheated
You escheated the payment and Workday completed the
Escheatment Item Event
 business process.
In Progress
The payment is part of a settlement run that has an incomplete approval step. The payment maintains this status until you approve the settlement.
Payment Received
Workday received payment acknowledgement with a status of
Received
 from the financial institution. You're still waiting for the financial institution to accept or reject the payment.
Rejected
The bank rejected the electronic payment and returned it to Workday because of errors in the bank file.
Returned
The bank returned the electronic payment to Workday. Example: The payee bank information provided is invalid, or insufficient funds are in the bank account.