Concept: Team Absence

We plan to retire the legacy

Time Off and Leave Calendar

. Workday recommends that you use the more flexible

Team Absence Calendar

report, which enables you to edit time off requests as part of the new experience. See Steps: Set Up the Team Absence Calendar.

Team absence enables managers and workers to view the time off and leave requests of their teams and extended organization. Managers can view the

Team Absence Calendar

report to analyze absence requests so that they can better manage team resources. Workers can click

View Teams

on these calendars to see the absence requests of their teammates that might impact their own request:

Calendar	Visible Absence Type
Request Time Off	Time Off
Correct My Time Off	Time Off
Request Absence	Time Off and Leave
Correct My Absence	Time Off and Leave

Workers can only view approved current or future-dated absence requests (not past). Managers can view all events and statuses.

You specify which time off and leave types employees can access by selecting

Visible for Team Absence

for each type on the

Configure Team Absence

task.

Access Groups

Workday uses access groups to provide visibility to team absence views. An access group consists of:

Assignable roles or job profiles.

Organization types.

Subordinate organization access.

Leader role access.

You create the access groups on these tabs of the

Configure Team Absence

task:

Manager Self Service

: Managers in these access groups can view members of the selected organization types if they have a selected assigned role
.

Employee Self Service

: Workers in these access groups can view members of the selected organization types if they have a selected job profile
.

For all access groups, you can select whether to include access to:

Subordinate organization members.

Workers with Is Leader roles.

Visibility

Workday lets you select the type of absence requests that you want to be visible to managers and workers. Example: For privacy purposes, your organization considers Family Medical Leave (FMLA) to be a sensitive leave type. On the

Leave Type Visibility

tab, you clear the

Visible for Team Absence

check box beside an FMLA leave type to hide requests for this type from the access groups on the

Manager Self Service

and

Employee Self Service

tabs.

The security policies for these business processes take precedence over the values that you configure on the

Configure Team Absence

task:

Correct Request Time Off

Request Time Off

Request Leave of Absence

In the

Who Can Do Actions on Entire Business Process

section of these business process security policies, users in the

Security Groups

field for the

View All

action can see events on the

Team Absence Calendar

calendar.

Managers and absence administrators can use

Team Absence Calendar

. For this calendar, the visibility settings on the

Configure Team Absence

task and the

View All

action on the security policies both apply, regardless of whether you configure the legacy Absence Calendar
business process.

Concept: Absence Calendar

Set Up Assignable Roles