Steps: Set Up the Absence Calendar

In September 2025, we plan to retire these legacy reports and tasks:

Absence Calendar

Place Worker on Leave

Request Leave of Absence

Time Off Calendar

To aid in your transition to Absence Calendar Experience on desktop and mobile, Workday recommends that you familiarize yourself and groups of users by configuring the initiating actions for the experience instead. See Steps: Set Up the Absence Calendar Experience.

Configure these business processes in the Time Off and Leave functional area:

Correct Time Off

Request Leave of Absence

Request Time Off

If your organization doesn't distinguish between time off and leave of absence, you can set up the Absence Calendar
business process. With the Absence Calendar
business process, managers and workers submit and correct absence requests from the Absence Calendar.

You can enter an absence request for your workers when your policies require that an absence administrator or manager enter time off or leaves for workers.

Create Custom Business Processes.

Configure the Absence Calendar
business process in the Time Off and Leave functional area.

(Optional) Select

Business Process

Maintain Related Links by Definition

from the related actions menu of the Absence Calendar
business process.

Configure related links, such as links to regulatory documents. Include http://
or https://
in the URL.

Security: These domains in the System functional area:

Business Process Administration

Manage: Business Process Definitions

Edit Business Process Security Policies.

Add security groups to the initiating actions on the Absence Calendar
business process security policy.

Clear the fields for

Who Can Do Action Steps in the Business Process

Remove security groups from the initiating actions on these business processes:

Correct Time Off

Request Leave of Absence

Request Time Off

Don't remove the security groups from web service initiating actions.

Configure the

Policy Restrictions

settings to coordinate with the policy restrictions of the other business processes.

The policy restrictions on the new Absence Calendar
business process control what happens before workers click

Submit

for an absence request or correction.

The policy restrictions on the Request Time Off
, Request Leave of Absence
, and Correct Time Off
business processes control what happens after workers click

Submit

(Optional) Specify how to display leave entitlement balances on the

Absence Calendar

For each leave type:

Access the

Edit Leave Type

task.

On the

Balance/Leave Taken

tab, select a display option from the

Calendar Display

field.

Edit Domain Security Policies.

Set up the security policy on the Self-Service: Worklets: Absence
domain in the Time Off and Leave functional area.

Set up leave segment security, except if you:

Have already configured the Access Leave Type (Segmented)
domain.

Don't want to restrict leave types for groups of workers.

See Steps: Set Up Segmented Security for Leave Types.

(Optional) On the Home page, add the

Absence

worklet and remove the

Time Off

worklet.

See Steps: Set Up Dashboards and Landing Pages.

(Optional) Enter an absence on behalf of a worker.

Access the

Enter Absence

report.

Select the days for the absence. As you complete the task, consider:

Option	Description
Type	Displays the absence types and absence tables that the worker is eligible for on the request date. Or, on the first day of the request if you select multiple dates. Absence types include absence tables, time off plans, and leave types. In the same request, you can select multiple time off types or absence tables, but not multiple leave types.
Position	Displays only if the absence is associated with a position-based plan. When a worker has only 1 position that's eligible for the absence, Workday displays it automatically. A plus sign (+) after a position name identifies it as a secondary position.
Quantity per Day	Can apply to each date requested; the worker can also change the quantity for a date. Example: If Mary is taking 2 days off from a daily plan, enter 2 . If she's taking 8 hours off each day and the plan is hourly, you can enter 8 . If you defined a Daily Quantity Default , Workday displays Variable Quantity , or a default value based on the first day of the request.