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Administrator Guide
Last Updated: 2023-06-23
Correct Staffing Events

Correct Staffing Events

The original event must have a status of
In Progress
 or
Successfully Completed
 before you can enter corrections. For academic appointments, the event status must be
Successfully Completed
.
You can correct the details of a staffing event to fix data entry errors or react to changes as many times as needed. In many cases, you can correct a staffing event out of order, without rescinding subsequent events, as long as the sequence of events is in the same order.
Only administrators should have security permission to correct staffing events. Corrections don’t trigger notifications and Workday saves corrections without requiring review or approval of the main process or any subprocess steps.
Correctable staffing events include:
Category
Business Process
Hire
  • Add Additional Job
  • Assign Employee Collective Agreement
  • Contract Contingent Worker
  • Edit Notice Periods
  • Hire
  • Employee Contract
  • Manage Probation Period
  • Start International Assignment
Job Change
  • Assign Employee Collective Agreement
  • Change Job
  • Edit Notice Periods
  • Employee Contract
  • Manage Probation Period
Work Space Change
  • Change Work Space
Organization Assignments
  • Change Organization Assignments for Worker
Termination
  • End Additional Job
  • End Contingent Worker Contract
  • End International Assignment
  • Termination
Retirement
  • Add Retiree Status
  • Remove Retiree Status
Academic Faculty
  • Add Academic Appointment
  • End Academic Appointment
  • Update Academic Appointment
  1. Select
    Worker History
    View Worker History
     from the related actions menu of the employee whose event that you want to correct.
    Find the event that you want to correct.
    1. Select
      Business Process
      View Hire or Contract Start Date Correction Conflicts
       from the related actions menu of the
      Hire
       or
      Contract
       event.
    2. Correct or rescind any business process events that would block the correction of the hire or contract start date.
  2. From the related actions menu of the staffing event you want to correct, select
    Business Process
    Correct
    .
  3. If the employee has later events, expand the
    Subsequent Processes
     section to view possible impacts of your changes to existing job information.
    The
    Subsequent Processes
     section displays all staffing events, worker moves, and reorganizations that occurred later than the effective date of the event you want to correct.
    You might see
    Workday System Generated Events
     in the process history. These events reflect changes that occurred when Workday converted and automatically populated data during a previous update. You can drill into these events for more information and you can rescind the events if necessary.
  4. Correct the event details as needed.
After you complete a correction to a business process that includes the
Change Benefit Elections
 step, Workday checks for changes to the employee's benefit eligibility.
Workday doesn't check for eligibility changes if the business process initially skipped the Change Benefits step, based on your business process configuration. You can manually initiate a benefit event with the
Change Benefits
 task.