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Administrator Guide
Last Updated: 2023-07-14
Mass Submit Time

Mass Submit Time

  • Security:
    Process: Mass Submit Time
     domain in the Time Tracking functional area.
  • Configure the
    Submit Time
     initiating action on the
    Enter Time
     business process and security policy in the Time Tracking functional area.
Submit large volumes of time entries when you don't need or want your workers to submit their time individually. You can mass submit time entries for workers who clock in and out and rarely, if ever, use their time entry calendar to enter and submit time. You can also mass submit time to ensure that stray time entries that workers forgot to submit, or were unable to submit, are accounted for.
Don’t run the
Mass Submit Time
 report from an integration system user account.
  1. Access the
    Mass Submit Time
     report.
  2. (Optional) Select filters to refine the list of workers.
  3. Select the workers for whom you'd like to submit time.
    The report displays all active workers as of the current date. When you run the report, it includes workers who had time entries as of that period and submits them. New hires and terminated workers don't appear in the report, but Workday submits time for them, too, if they've entered time for the period.
    This also applies to any custom reports based on
    Mass Submit Time
    .
    Example: You terminated Steve from the Operations supervisory organization in a previous period (February 2022). When you run Mass Submit Time for the Operations supervisory organization for February 2019, Steve won't appear in the report but his time is correctly submitted.
  4. Select a
    Run Frequency
    .
    The run frequency determines when or how frequently to submit time entries for a particular date range.
    When you create a custom report based on
    Mass Submit Time
     and add custom facet filters or custom filters, Workday won't account for any worker changes between the time you scheduled the job and when the scheduled job runs. If you use the standard report, Workday accounts for worker changes between the time you scheduled the job and when the scheduled job runs.
  5. Enter a
    Request Name
    . The request name identifies this job in reports.
  6. Select a date range to submit time for in the
    Period Selection for Submit Time
     field.
    • To mass submit time entries for a period schedule on a recurring basis, set up additional mass submit jobs for each date range that belongs to the period. If you schedule this task to recur on a regular basis, Workday mass submits all unsubmitted time entries for the same period every time the task runs.
    • Workday uses the start and end dates of the period to determine which time entries to submit. Unless you select the
      Use Period Schedule Eligibility
       check box, workers don't have to be eligible for the selected period to have their time entries in that period submitted.
    • If you're not using period schedule eligibility, select the exact period of time that you want to mass submit.
  7. (Optional) Select the
    Use Period Schedule Eligibility
     check box to limit the worker selection to workers who are eligible for the selected period.
    If you don't select this check box, Workday submits all time entries for:
    • The weeks or time periods that intersect with the selected time period.
    • The workers who meet the filter conditions.
    • The workers whose time entries you have the security access to submit time for.
  8. If your run frequency isn't
    Run Now
    , you can refine run frequency details on the
    Schedule
     tab.
    The details you select define how often Mass Submit will run for the period instance you selected on the
    Period Selection
     tab.
Workday sends you a notification that includes the names of the workers whose time you submitted as well as a summary of the time submitted.
Processes scheduled for the future display in the
Scheduled Future Processes
 report. You can view the status of in-progress and recently completed processes on the
Process Monitor
 report.
When the process completes, all workers who meet the eligibility conditions as of the run date have their time mass submitted.
You can copy the
Mass Submit Time
 report into a custom report and add unique facets. However, the Pay Group and Time Entry Template facets aren't available for use. The unique facets that you use aren't effective dated.