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Administrator Guide
Last Updated: 2024-12-13
Reference: Time Entry Options

Reference: Time Entry Options

Time Tracking provides a number of options that workers can use to enter time. The available options for workers depend on time entry configurations, business process security policies, and whether the workers are using calendar-based time entry or high volume time entry.
Option
Description
Auto-fill from Prior Week
Copy time blocks from 1 of the 5 preceding weeks into the current week. This option is useful for workers who enter time or project time on a weekly basis and enter similar time from week to week. Workday:
  • Copies project time.
  • Copies details, such as active worktags, override rates, calculation tags, and comments.
  • Doesn't copy time blocks with an inactive time entry code or a code the worker no longer qualifies for.
Auto-fill from Schedule
Copy scheduled hours from a worker's work schedule calendar using the default time entry code. You can specify which days to copy.
The default time entry code controls whether Workday autofills schedules as in/out times or hours only. For in/out times, Workday only fills out types of
Out
 (not
Meal
 or
Break
).
If a worker has multiple jobs, Workday fills the work schedule for the worker's primary job.
Conditions for using this option:
  • Workers are logging time in hours, not days.
  • Workers must have a work schedule calendar.
  • You haven't enabled project tracking for the time entry template.
Clear
Clear all time entries for the week, including time off entered using the
Time Type
 prompt. This action doesn't clear any time off entries you entered using the
Enter Time Off
 task.
This option is only available if every day in the week is unlocked for the user accessing the
Clear
 task.
Enter Time
Manually enter or update individual time entries using Micro-edit.
Employees who can use Time Tracking to enter time and who also have access to Workday Assistant chatbot can verbally enter time for the current day.
Enter Time by Week
Enter time for an entire week within a single grid. This option is useful for workers who:
  • Enter time weekly but don't enter project time.
  • Want to update time that was entered using another time entry method.
This option uses the same interface as high volume time entry but is accessible from the time entry calendar.
Enter Time Weekly
A weekly grid view of the time entry calendar with a tab for each day. You can configure this option on the
Enter Time
 business process security policy. The initiating action is called
Enter Time
 with this description:
Open a daily time entry grid to enter time day-by-day
.
Workday plans to deprecate this option in a future update.
Enter Time Off
Access the
Enter Time Off
 task directly from the time entry calendar. Time off displays on the calendar after you submit it (but not when saved for later).
Enter Time Off
 is accessible only if the
Request Time Off
 business process has security groups defined for the initiating action of
Enter Time Off
, with the description:
Enter Time Off on behalf of a worker from the time entry calendar (Time Tracking Only)
.
Workday doesn’t support start and end times when entering time off using absence tables.
Quick Add
Add time blocks with the same details for multiple days at once. Example: If you work every day from 09:00 to 12:00 but your afternoon hours vary, Quick Add is a good option for reporting your morning hours all at once.
Enter Time by Type
Enter time for multiple time types at once for an entire week. This option is useful for workers who:
  • Enter project-based time.
  • Often use worktags or positions for time entry.
Enter Time by Type
 isn't available for time entry codes that use In and Out times.
Run Calculations
Manually order Workday to run calculations for the week.

Conditions That Apply to Both Auto-Fill Options

  • Workers can edit autofilled entries.
  • Workday:
    • Clears existing time blocks for the current week (excluding time off entries).
    • Runs calculations and validations after copying time blocks.
  • Workday doesn't:
    • Delete time off entries entered for the current week.
    • Autofill time off entries.
    • Autofill locked days where the worker isn't active.
    • Display the autofill option for a locked work week.

Security for Time Entry Options

To use any of the time entry options, you must:
  • Enable the appropriate security on the
    Enter Time
     business security policy.
  • Enable the option on the time entry template for the worker, if applicable.