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Administrator Guide
Last Updated: 2023-06-23
Steps: Set Up Workday IDs

Steps: Set Up Workday IDs

You can configure different types of Workday IDs based on a sequence generator for pre-hires, employees, contingent workers, dependents, beneficiaries, and academic persons. You can also define a universal ID so you can consistently track a person as they transition through these person types with a single ID:
  • Contingent Workers
  • Employees
  • Pre-hires
  • Prospects
  • Students
  1. Create ID Definitions and Sequence Generators.
    Configure how Workday automatically generates Workday IDs such as employee IDs, contingent worker IDs, and universal IDs.
  2. Access the
    Edit Tenant Setup - HCM
     task.
    Select the ID definition for the Workday ID from the applicable prompt in the
    ID Sequence Generators
     section.
    See Reference: Edit Tenant Setup - HCM.
    Security:
    Set Up: Tenant Setup - HCM
     domain in the System functional area.
  3. (Optional) Access the
    Edit Tenant Setup - System
     task.
    Select the ID definition from the
    ID Definition for Universal Id
     prompt.
    See Reference: Edit Tenant Setup - System.
    Security:
    Set Up: Tenant Setup - System
     domain in the System functional area.
  4. (Optional) Manually create a universal ID.
    Select
    Integration IDs
    >
    Create Universal Id
     from a worker's related actions menu.
    Security:
    Person Data: Universal ID
     in the Personal Data functional area.
  5. (Optional) Access the
    Maintain Custom Labels
     task.
    Create a different name for universal ids.
    Security:
    Custom Label Management
     domain in System functional area.