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Administrator Guide
Last Updated: 2023-06-23
Steps: Set Up Disability Tracking

Steps: Set Up Disability Tracking

Security:
  • Set Up: Contact Info, IDs, and Personal Data
     domain in the Contact Information functional area.
  • Set Up: Tenant Setup - Global
     domain in the System functional area.
You can track disability types by country or country region. You can also track disability certification data, severity, and grades by country. When you enable disability tracking, global disability fields are available in the
Edit Personal Information
 task along with any localized fields you configure.
  1. Access the
    Maintain Disability Configuration
     task.
  2. Select the
    Country
     or
    Country Region
    .
  3. In the
    Disability Type
     grid, define the types of disabilities and the applicable subjects you want to track.
    You can restrict a disability type from either workers or dependents using the
    Applicable Subjects
     prompt and selecting:
    • Worker
      : The disability type applies to workers and all other person types except dependents.
    • Dependent
      : The disability type applies to dependents and all other person types except workers.
    The disability type applies to all person types if the
    Applicable Subjects
     prompt is blank.
    Define at least 1 disability type to enable disability tracking in the country or country region. If you want to track other disability data but not the type, create a generic disability type.
  4. In the
    Certification
     and
    Severity and Grade
     sections, specify which fields to track by selecting the check boxes.
    • If you select
      Certification Basis
       or
      Grade
      , you must also define country-specific values for selection.
    • If you select
      Certified By
      , you can define values for selection or leave the table blank to use a free-form text field for certifying authorities.
    • If you leave the
      Restricted to Disability Types
       field blank, that basis, authority, or grade is available for all disability types in that country.
      • If you add a new disability type, save it and navigate back to this task to restrict basis, authorities, or grades.
    The fields in these sections apply to all workers in the country, regardless of country region.
  5. (Optional) Select or clear the check boxes to enable or disable any fields in these sections:
    • Disability Date
    • Severity and Grade
    • Additional Disability Information
    • Notes and Attachments
    When you disable a field, you can no longer enter, edit, or add data to it. Existing disability data remains on a field, unless you manually remove it. Disabled fields no longer display when you edit a worker's personal information.
  6. Access the
    Maintain Localization Settings
     task.
    1. Select
      Personal Information
      .
    2. Select the
      Active
       check box to display disability information on worker or candidate profiles by country and when viewing or editing personal information.
    3. Clear the check box to hide disability information.
Track disability data for workers and pre-hires with the
Edit Personal Information
 or
Edit Personal Information for Pre-Hire
 task.
Concept: Country-Specific Information, Locales, and Languages
Steps: Set Up Personal Information Fields