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Administrator Guide
Last Updated: 2023-09-08
Automatically Assign Work Schedule Calendars

Automatically Assign Work Schedule Calendars

  • Configure calendar rules on work schedule calendars. Align the rules with the business processes where you want to add
    Assign Work Schedule
     as a step.
  • Security:
    Set Up: Calendar
     domain in the System functional area.
You can enable Workday to automatically assign a work schedule calendar to a worker without requiring their manager to approve it. The
Assign Work Schedule
 business process uses calendar rules to check which work schedule calendar a worker is eligible for and assigns that work schedule calendar to the worker. The worker keeps the work schedule calendar until another business process changes it.
You can automatically assign work schedule calendars in any of these business processes:
  • Add Additional Job
  • Assign Matrix Organization
  • Assign Pay Group
  • Change Job
  • Change Organization Assignment for Worker
  • Contract Contingent Worker
  • Edit Position
  • End Additional Job
  • End Contingent Worker Contract
  • End International Assignment
  • Hire
  • Move Workers by Organization
  • Move Worker by Supervisory
  • Remove from Matrix Organization
  • Request Leave of Absence
  • Request Return from Leave of Absence
  • Start International Assignment
  • Switch Primary Job
  1. Access the
    Assign Work Schedule
     business process.
  2. From the related actions menu, select
    Business Process
     >
    Edit Definition
    .
  3. Select the
    Enable Autocomplete
     check box.
    If you don't want to use autocomplete for all workers, create separate definitions, or set up rule-based definitions. Workday gives rule-based business process definitions priority over organization-based business process definitions and runs them first.
  4. Access the business process definition where you want to automatically assign a work schedule calendar.
  5. If there's no completion step, edit one of the steps to make it the completion step. If there are no steps, then add a completion step.
  6. Edit the business process to configure the
    Assign Work Schedule
     business process as a subprocess.
    The
    Assign Work Schedule
     subprocess step is an action or service step and must be after the completion step.
    If you already have
    Assign Work Schedule
     as a step in the
    Hire
     or
    Change Job
     business processes, make sure it is after the completion step.
The assignment persists as a direct assignment. This limits the number of times Workday has to check work schedule calendar eligibility for the worker.
Your work schedules are based on job profiles. You add
Assign Work Schedule
 as a subprocess on the
Change Job
 business process. When the worker's job is changed, Workday evaluates work schedule calendar eligibility and assigns the new work schedule calendar.
View changes in work schedule calendar assignments on these reports:
  • View Worker's Time Eligibility
  • Schedule History for Worker