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Administrator Guide

Reference: Scheduled Future Processes

Reference: Scheduled Future Processes

The

Scheduled Future Processes

report enables you to manage scheduled background processes in these ways:

Related Action	Description
Notification Setup > Create	Notify users when the process runs past a specified duration in minutes and then completes.
Scheduled Future Process > Edit	Edit the schedule time, recurrence interval, time zone, and other details for the scheduled process. You can extend the schedule of a process that is near its expiration date. To make edits, you must be the process owner. To transfer ownership, select Schedule Future Process Transfer Ownership from the related actions menu of the scheduled process.
Scheduled Future Process > Edit Environment Restrictions	Select the environment in which you want the process to run. Select the Preview Only check box to apply the environment restriction to Preview tenants only. You can predefine configuration settings for Sandbox and Update Sandbox Preview tenants. You don't have to change these settings in the Update Sandbox Preview tenant each time Workday refreshes it from your Production tenant. To avoid conflicts between environments, make any necessary changes such as changing integration endpoints, disabling notifications, or changing email addresses. When you change the environment restriction, you set the selected scheduled processes for the tenants for the selected environment type. Consider if the scheduled processes initiate external integrations or enable delays for the business process steps.
Scheduled Future Process > Change Schedule	Edit the recurrence pattern, trigger time, and date range for the scheduled request. This option is only available for future processes configured with a recurring schedule.
Scheduled Future Process > Edit Scheduled Occurrence	Change the date and time for a specific occurrence of the scheduled process. You can also select the Delete This Scheduled Launch check box to delete a specific occurrence. If you make a change, we recommend that you notify your internal teams and vendors.
Scheduled Future Process > Suspend Scheduled Future Process > Activate	Suspend a scheduled process to continue to increment the recurrence at the appropriate time. Suspending the request doesn’t initiate the background process. Activate a process to resume the background process at the next appropriate time based on the recurrence schedule.
Scheduled Future Process > Run Now	Run the process and leave the scheduled event in place for future automated runs.
Scheduled Future Process >Transfer Ownership	Every process must have an assigned owner. If the Workday account for the assigned owner becomes inactive, the process can't start, and Workday sends no notifications. When you transfer ownership of a scheduled future process, the report resets to Do not share report output for both report output and shared with security groups/users. Shared reports retain the report definition shared option (for all authorized users and specific security groups or users). When you copy a custom report shared with others, the report resets to Do not share report definition.
Scheduled Future Process > Delete	Suspend active processes to delete them. You can delete expired or suspended processes to prevent future automated runs.

To manage multiple processes at once, access these additional tasks:

Bulk Recover Scheduled Future Processes

Mass Update Scheduled Future Processes

Manage Scheduled Future Processes