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Administrator Guide
Last Updated: 2023-06-23
Concept: Off-Cycle Payments and Proration

Concept: Off-Cycle Payments and Proration

When Workday creates subperiods due to a midperiod change, how you handle proration of off-cycle payments depends on the payment type.
On-Demand Replacement Payments
When you process an on-demand replacement payment and all subperiods are available, Workday prorates the result over the subperiods. The proration is similar to the on-cycle payment it replaces.
When the worker is eligible for the replacement payment for only 1 subperiod, Workday assigns the payment to this subperiod. If you enter an event that generates a new subperiod, you can run another replacement payment for that subperiod.
Example: A worker is terminated midperiod, and you need to pay for time worked.
On-Demand Additional Payments
Workday doesn't prorate on-demand additional payment amounts. You must manually calculate the prorated amounts for each subperiod
For a period that has gross-to-net proration, create a separate payment for each subperiod. For each payment, enter:
  • The
    Sub-Period Target Date
     for each subperiod.
  • The prorated amounts that you calculated.
Example: A worker is terminated midperiod and you need to pay for accumulated vacation time in the termination period.
For a period that has pay component proration, create a single payment, with rows in the
Input
 grid for each subperiod. On each row, enter:
  • The prorated amount that you calculated.
  • The
    End Date
     to target the row to the appropriate subperiod.
Example: A worker ends an additional job midperiod, and you need to pay for accumulated vacation time.
Manual Payments
For Payroll for Canada, the UK, and the U.S., Workday doesn't prorate amounts for manual payments. You must manually calculate and enter the prorated amounts for each subperiod.