Setup Considerations: Label Printing

You can use this topic to help make decisions when planning your configuration and use of inventory label printing. It explains:

Why to set it up.

How it fits into the rest of Workday.

Downstream impacts and cross-product interactions.

Security requirements and business process configurations.

Questions and limitations to consider before implementation.

Refer to detailed task instructions for full configuration details.

What It Is

In Workday, you can print location and document-based labels for multiple aspects of your internal supply chain.

Business Benefits

With Workday, you can:

Print scannable labels, providing easier and more efficient data collection and validation.

Mass maintain printer assignments for workers, providing greater oversight for your label printer fleet.

Use Cases

With inventory label printing you can:

Print barcode labels for your inventory items or locations, that you can scan quickly using Workday mobile tasks.

Track goods deliveries by scanning Goods Delivery Ticket barcode labels and Goods Delivery Group barcode labels with Workday mobile tasks.

Print barcode labels for items on receipts. Use these labels to easily identify product and supplier information.

Print inventory location labels for par location bins or inventory stocking locations. These labels can contain product information for shelf-edges and bins.

Questions to Consider

Questions	Considerations
What barcode types are essential for your internal supply chain?	Workday supports multiple barcode types that you can scan to add data to tasks on Workday mobile.
When do you want to print specific label templates?	You can enable Workday to automatically print a specific label, based off of templates that you configure.
What label printers and scanner models do you use in your business?	In Workday, we only list printer types and names. The specifics of your printer make and model are listed on your third party application software. Workday sends the printer names to your third party software in XML format.

Recommendations

None.

Requirements

You must set up label printers in Workday before you can print labels with them.

To add a label type to your business, you must set up an integration system for that label type. Workday supports these integration systems:

Deliver-To Locations

Par Locations

Inventory Locations

Good Delivery Groups

Goods Delivery Tickets

Receipts

Limitations

You must use a third-party printing software along with Workday to print labels.

Tenant Setup

No impact.

Security

Domain	Considerations
Process: Label Printer domain in the Inventory function area.	Users with access to this domain can assign label printers to user.
Process: Goods Delivery domain in the Inventory and Procurement functional areas.	Enables you to: Create, edit, and close goods delivery tickets. Manage goods delivery groups. Print delivery tickets.
Set Up: Inventory domain in the Inventory functional area.	Users with access to this domain can: Set up integration systems. Configure inventory labels. Setup goods delivery rules.
Setup: Label Printer domain in the Inventory functional area.	User with access to this domain can: Configure and edit inventory printer types. Configure and edit label printers in Workday. Manage label printer assignments.

Business Processes

Business Process	Considerations
Inventory Label Event	Set the default definition business process as part of your integration system setup. Add Inventory Administrator , Inventory Specialist , and Implementers into your security group. Workday controls access to label printing tasks by employee position. Inventory Administrators can only access and print location labels. Inventory Specialists can only access and print document labels.
Goods Delivery Group Goods Delivery Ticket	These business processes enable you to: Create delivery tickets. Group multiple delivery tickets that you send to the same location. Capture successful and unsuccessful delivery attempts.
Receipt	To print labels automatically, set up a service step and an integration step next to each other on either the Receipt or Goods Delivery Ticket business process. If you have the label printing service and integration step on the Receipt business process, Workday prints all goods receipt lines upon submission of a receipt. If you have no label printing service step and integration step on the Receipt business process, and you have an integration system selected on a label template, then Workday prints a label for each completed goods receipt line as you enter the quantity for that line.

Reporting

Reports or Dashboards	Considerations
View Label Printers report.	Use this report to view the details of your configured label printers.
View Selected Label Printer report.	Use this report to see which printer you currently have in use.
View Label Template Rules report.	Use this report to view your configured printing template rules.
View Label Printer Assignments report.	Use to view workers' printer assignments to the devices in your fleet.

Integrations

Integration	Considerations
Integration Templates	Workday provides a label template for each label type, as listed in the Requirements section.
Third-party printing software	You can configure a Document Delivery service. You can decide where and how the XML label information is delivered to your third-party software.
Web Services	Use these web services to export inventory transactions that include label printing data: Get Inventory Label Printers Get Inventory Label Printer Types Get Inventory Label Template Rules Put Inventory Label Printers Put Inventory Label Printer Types Put Inventory Label Template Rules

Connections and Touchpoints

Workday offers a Touchpoints Kit with resources to help you understand configuration relationships in your tenant. Learn more about the Workday Touchpoints Kit on Workday Community.

Steps: Set Up Integrations for Label Printing

Steps: Set Up Integrations for Inventory Label Data

Reference: Barcodes

Reference: Barcode Symbology IDs