Skip to main content
Documentation
Documentation
Administrator Guide
Last Updated: 2023-06-23
Steps: Set Up AMEX GL1076 Procurement Card Processing

Steps: Set Up AMEX GL1076 Procurement Card Processing

Workday plans to replace the AMEX integration file with the AMEX GL1076 integration file in March, 2022. After March 2022, use only the AMEX GL1076 integration file to create new integrations and the AMEX KR1075 integration file to maintain existing AMEX KR1075 integrations.
  • Create an integration system user account for:
    • AMEX GL1076 Credit Card Transaction File Import
    • AMEX GL1205 Credit Cardholder Listing File Import
    • (Optional)
      Purge Worker Credit Cards
  • For authorized users, set up access to the
    Manage: Credit Card Data
     security domain. This domain enables the users you authorize to view full procurement card numbers on an as-needed basis.
Download AMEX cardholder files into Workday to store masked procurement card numbers and to create and maintain employee corporate procurement card profiles.
Using AMEX procurement card processing features, you can:
  • Load cardholder files.
  • Load transaction files.
  • Settle payments to card issuers or banks.
  • (Optional) Purge obsolete procurement cards from Workday.
  1. Create a corporate card account for your AMEX card issuer or bank.
  2. Set up worker procurement cards.
    These are created automatically when you import
    AMEX Cardholder Listing Files
    , or you can create them manually.
  3. (Optional) Set up procurement cards as the default payment type for suppliers.
  4. Configure the
    AMEX GL1205 Credit Cardholder Listing File Import
     integration.
  5. Launch or schedule the integration to load
    AMEX Cardholder Listing Files
     into Workday.
  6. Use the
    Change AMEX Procurement Card Cardholder Details
     task to view and resolve any discrepancies.
  7. Configure the
    Import PCard Transaction File (AMEX-GL1076)
     integration.
  8. Launch or schedule the
    Import PCard Transaction File (AMEX-GL1076)
    AMEX
    integration.
  9. Review transactions and resolve errors from the procurement card transaction file load.
  10. Generate a settlement run to settle payments to card issuers.
    See Create Manual Settlement Runs.
    Depending on the workflow for your organization, you can generate settlement runs after workers verify procurement transactions or when procurement card transaction files are loaded into Workday.
  11. Approve the payment release, and complete and approve any additional
    Payment Release Event
     business process steps to send payments to the card issuer or bank.
  12. (Optional) Map suppliers from procurement card transaction files to suppliers in Workday.
  14. Review procurement card transaction verifications and update information as necessary. Workers verify procurement card transactions and submit them for approval.
  15. Workers verify procurement card transactions. Notify workers when their procurement card transactions are available to review.
  16. (Optional) Configure the integration system for
    Purge Expense Credit Cards
     integration.
  17. (Optional) Schedule or launch procurement card purges.
Workday stores procurement card transactions in Workday. You can review the transactions and make payments to card issuers or banks.