Reference: Purchase Order Issue Options

Define issue options for routing purchase orders and change orders to suppliers.

If you don't specify the issue option in your supplier setups, Workday uses the print
issue option by default that requires a print layout.

You can also customize the Purchase Order Issue Event
business process to enhance the purchase order issue process.

Purchase Order Issue Options for Suppliers

You can define these purchase order issue options for suppliers:

Options	Description
Email	Email purchase orders as PDF attachments to suppliers. Steps: Configure Email Notifications for Purchase Order Issue. Customize the Purchase Order Issue Event business process to either include all attachments on purchase orders you issue by email, or only those attachments you mark External with purchase orders to suppliers. Set up the purchase order print layout. See Create Purchase Order Print Layouts. (Optional) Set up financial messages. See Include Messages in Purchase Order Print Layouts. Include an email address in Create Supplier Contact Information task before selecting Email as the issue option. See Create Suppliers.
XML	Send purchase orders to suppliers in XML format. Create the supplier punchout link. See Create Supplier Punchout Connections. Configure the Purchase Order XML Issue Event business process. See Customize the Business Process That Issues XML Purchase Orders. Set XML as the issue option in the Create Supplier task. See Create Suppliers.
XML Auto	Automatically issue XML punchout purchase orders to suppliers following approval. Create the supplier punchout link. See Create Supplier Punchout Connections. Configure the Purchase Order XML Issue Event business process. See Customize the Business Process That Issues XML Purchase Orders. Set XML Auto as the issue option in the Create Supplier task. See Create Suppliers. XML Auto doesn't require a separate issue action for issuing purchase orders. The Purchase Order XML Issue Event business process automatically triggers the purchase order issue process. See Create Supplier Punchout Connections.
EDI	Send purchase orders in EDI Format. Create the EDI Outbound Integration. See Steps: Set Up Integration to Export EDI 850 Purchase Orders. Set EDI as the issue option in the Create Supplier task. See Create Suppliers.
EDI Auto	Automatically send purchase orders in EDI Format. Create the EDI Outbound Integration. See Steps: Set Up Integration to Export EDI 850 Purchase Orders. Set EDI as the issue option in the Create Supplier task. See Create Suppliers. EDI Auto doesn't require a separate issue action for issuing purchase orders. The Purchase Order EDI Issue Event business process automatically triggers the purchase order issue process.
Print	To print purchase orders in PDF format. Set up the purchase order print layout. See Create Purchase Order Print Layouts. (Optional) Set up financial messages. See Include Messages in Purchase Order Print Layouts. Set Print as the issue option in the Create Supplier task. See Create Suppliers. Workday uses Print by default if you don't specify a purchase order issue option for suppliers.
Supplier Portal	Suppliers with Workday accounts can access purchase orders directly in Workday using the Purchase Orders for Supplier Contact worklet. When suppliers review purchase orders before you issue them, they can verify whether they can fulfill all items. Set Supplier Portal as the issue option in the Create Supplier task. See Create Suppliers.
Phone	Identify purchase orders communicated verbally to suppliers. To initiate the fulfillment process, manually update purchase orders to Issued status. Set Phone as the issue option in the Create Supplier task. See Create Suppliers.