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Administrator Guide
Last Updated: 2023-09-08
Assign Cost of Attendance

Assign Cost of Attendance

Security:
Set Up: Cost of Attendance
 domain in the Financial Aid functional area.
Each academic period, you can configure Workday to assign cost of attendance (COA) to students automatically. You can specify the date and which students to assign COA.
If a student's information changes after assigning COA, Workday reevaluates the amount according to the COA reaction policy of their academic unit or program of study.
  1. Access the
    Create Cost of Attendance Job Schedule
     task.
  2. Enter the
    Start Date
     and
    End Date
     that determine the range over which this schedule applies.
  3. (Optional) Enter selection criteria to specify the students for whom this schedule applies.
    Students must meet all of the criteria you select in order for Workday to assign them cost of attendance.
    As you complete the task, consider:
    Option Description
    Entering for Academic Period
    Select to include students who are entering your institution in that academic period. Make sure you only select this option if it's the entering academic period for the entire financial aid award year.
    ISIR Review Status
    Workday assigns cost of attendance to students with this Institutional Student Information Record (ISIR) review status.
    Federal Verification Status
    Workday assigns cost of attendance to students with this federal verification status. This status represents whether the U.S. Department of Education (ED) has verified the student's ISIR.
    Registered for Courses
    Select to include students who are registered for courses.
    SAP Status (Last Period with Enrollment)
    Select to include students who had this satisfactory academic progress (SAP) status in the last academic period with course enrollment.
    SAP Status (Last Period with Enrollment and SAP Evaluation)
    Select to include students who had this SAP status in the last academic period with course enrollment and SAP evaluation.
Workday automatically evaluates each student's data and financial aid eligibility, and begins assigning COA for your selected start date. If multiple financial aid processes are in effect, Workday picks up all students who meet the selection criteria for any of the processes.
You can view your configuration on the
View Cost of Attendance Job Schedule
 report.
(Optional) Use the
Edit Cost of Attendance Job Schedule
 task to broaden the selection criteria as COA needs change over time, and to make sure that all students are accounted for.