Edit Cost of Attendance

Security: Manage: Cost of Attendance
domain in the Financial Aid functional area.

You can edit the cost of attendance (COA) that Workday automatically calculates for a student or applicant. Example: Add a cost for a cost item that's not assigned to the student's program of study.

On the

Academic Period

prompt of the

Edit Cost of Attendance

task, Workday displays recommendations to save you time when editing cost of attendance. Workday uses machine learning to determine these recommendations based on a combination of your most recently and frequently used selections. In addition, data entry check is enabled on the

Amount

field of the task. The data entry check uses machine learning algorithms to look at historical values entered by users across the tenant to notify you when an unusual amount is entered.

Edit COA for a student.

To edit COA for an academic period, access the

Edit Cost of Attendance

task. When you enter an amount of zero for the cost item, Workday automatically selects the

Student Cost Lock

check box.

To edit Pell COA, which is based on a full-time status for a full academic year:

Access the

Cost of Attendance

report on the Financial Aid profile group of the student or applicant profile.

Click

View/Edit Pell COA

for an award year.

Click

Edit Pell COA

Run the student or applicant through downstream processes, such as merit and need packaging, to incorporate the updated COA.

Workday doesn't automatically pick up the student or applicant for downstream financial aid processing, so you must process them manually.

(Optional) Access the

Maintain Machine Learning Prompt Recommendations

task.

Disable machine learning recommendations.

From the

Filter by Product Area

prompt, select Student
.

In the

Financial Aid

section, clear the

Enable Machine Learning Recommendations

check box for the

Academic Period

field.

(Optional) Access the

Edit Tenant Setup - Student

task.

Disable machine learning data entry check.

In the

Data Entry Check Options

section, clear the

Switch on Data Entry Check everywhere

check box. You can use

Select areas to switch on Data Entry Check

to enable or disable DEC on individual tasks.

You can view the updated COA and Pell COA on the

Cost of Attendance

report. Access the report on the Financial Aid profile group of the student or applicant profile.