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Administrator Guide
Last Updated: 2023-06-23
FAQ: 1098-T Reporting

FAQ: 1098-T Reporting

How do I change 1098-T printing consent?
You can use the
Manage Consent for Removal from 1098-T Mass Print
 task to change a student's consent, when a student:
  • Changes their mind about receiving a paper copy of their 1098-T form for a calendar year.
  • Provided consent to print by mistake.
Students can use the
Manage Paperless 1098-T
 task to change their consent.
Can a student still view their 1098-T in Workday if they remove consent to receive a paperless 1098-T?
Yes, students can always access electronic copies of their 1098-T in Workday and print paper copies on demand.
Are there any scenarios where Workday won't generate a 1098-T?
Workday won't automatically generate 1098-T forms for students that:
  • Have citizenship outside of the United States.
  • Are permanent residents or international students, unless you've configured them as eligible on the
    Maintain 1098-T Options
     task.
  • Don't have:
    • Any eligible charges for qualified tuition and related expenses (QTRE) in the calendar year.
    • Carryover QTRE charges from the previous calendar year.
    • Payments in the calendar year.
You can use the
Generate Student 1098-T
 task to generate 1098-Ts manually for students who fall into any of these categories.
Will the 1098-T Outbound integration send 1098-T information for any students who are missing their Taxpayer Identification Number (TIN) or US mailing address?
Yes, the integration sends all 1098-Ts generated to the Internal Revenue Service (IRS), including students that are missing TIN or US mailing address.
You're responsible for compliance with legal requirements by doing your due diligence to collect 1098-T reporting information.
The
1098-T Audit Report
 can help you identify any student that's missing a TIN or US mailing address.
Where can I see how Workday calculated 1098-T box values?
Administrators can use the
View 1098-T Box Details for Student
 report to review details about 1098-T boxes. This report includes the charges and payments used to calculate the values and any overridden values. Students can use the
My 1098-T Box Details
 report to view the box details that you selected in the
Maintain 1098-T Options
 task.
How do I display unmasked TINs to administrators, but also mass print and mail 1098-T forms with partially masked TINs to students?
When administrators print 1098-T forms, Workday prints TINs based on the configuration of the
Truncate Taxpayer Identification Number (TTIN)
 check box on the
Maintain 1098-T Options
 task. To display unmasked TINs to administrators but print 1098-T forms with partially masked TINs, you must change this configuration when you print the forms.
Example:
  1. Clear the check box to enable administrators to see unmasked TINs.
  2. Before generating 1098-T forms, select the check box to print partially masked TINs.
  3. When you've completed 1098-T processing, clear the check box again.
How are the forms sorted for mass printing of 1098-T forms?
Workday sorts the 1098-T forms in a mass printing by Address Line1 data.