Reference: Absence Capabilities

You can view high-level feature descriptions for the capabilities in this product area.

Absence Calendar

Provides the ability to create, cancel, edit, and view absence requests.

Automated Adjustment

Supports automated tracking and management of accrual and time off unit adjustments for workers when eligibility changes or accruals calculate differently due to job changes.

Compliance

Provides a global library of statutory information and sample configurations.

Configurable Rules/Validations

Supports the configuration of rules and validations for time off and leave of absence requests. The functionality supports:

Allocation of time off units to different plans.

Restriction of specific time off and leave type requests for groups of users.

Time off and leave of absence eligibility based on worker information.

Time off in lieu.

Tracking of time off balances for workers by position.

The functionality provides the ability to:

Apply effective dating to absence components.

Capture data for leave of absence to support various requirements.

Capture reasons for time off requests.

Configure options for workers to buy time off.

Configure options for workers to sell back a portion of their accrued time off.

Configure threshold rules that limit time off requests.

Define when a worker's carryover balances expire.

Evaluate worker eligibility for accruals, time off, and leave of absence.

Mass Advances

Supports the advance of multiple in-progress time off requests and corrections to completion.

Related/Linked Absences

Supports the grouping of similar time off and leave of absence types. The functionality supports:

Intermittent time offs that count toward leave of absence.

Managing workers who are on long absences.

Moving workers from one leave of absence or time off to another.

Reporting and Analytics

Supports regulatory and organization-specific absence reporting requirements. The functionality provides the ability to:

Create custom reports with absence and time-tracking data.

Display workers’ time off to just their managers or to both their managers and team members.

Monitor the number of times a worker is absent or the number of consecutive days absent.

Report on absence balance details for workers and time off liability for organizations.

Report on the leave percentage proration state of all leave of absence requests.

Report on balances at risk of forfeiture and time off plan balance overrides by organization.

Report on worker eligibility for time off plans and leave of absence to assist with verification.

Use integrations to report on leave of absence and time off entries.

The functionality includes:

Carryover reports.

Reports for reviewing absence and payroll configurations to verify tenant configuration against Workday sample configurations.

Tailored Data Entry

Provides different calendars, dashboards, reports, and tasks for absence data entry. The functionality supports:

Absence third-party calendar integrations.

Custom business processes for requesting and entering time off and leave of absence.

Enabling proration for leave of absence requests that support leave percentage entry.

Help text on fields when requesting time off and tools that assist workers performing self-service tasks.

Integrations for uploading a high volume of time off and leave of absence requests and corrections.

Making multiple time off and leave of absence requests, and canceling and correcting requests on desktop and mobile.

Start and end times for time off.

Time off requests that support position entry and span multiple time off plans.

Viewing time off balances and hiding time off plan balances from specific users.

Worktag Types for Time Offs

Supports defining the allowed worktag types for time offs and time off entry.

Worktag Values for Reporting Time Offs

Provides eligible workers the ability to report worktag values on time off units through supported time off and time tracking entry points.