Reference: File Actions in Drive Based on File Type

This table summarizes the primary actions that you can do with files in Drive on a web browser, based on the file type.

Notes
:

The actions available to you vary depending on your permission level for the file type, whether the action is enabled, and whether the associated application is available on the system.

Viewing and editing options might be limited if you're using the Workday mobile app.

Actions available for users with Comment or View access depend on how the owner set the

Commenters and viewers can copy, download, and print

option for the file.

File Type	Actions	Notes
Worksheets workbooks	Create Copy Download Edit Remove (to Trash) Rename Share View	See the Worksheets documentation.
Slides presentations	Create Copy Download Edit Remove (to Trash) Rename Share View	See the Slides documentation.
Discovery boards	Create Copy Edit Remove (to Trash) Rename Share View	See the Prism Analytics documentation.
Notification templates	Create Copy Edit Remove (to Trash) Rename Share View	See the Notification Designer documentation.
Workday Docs templates	Create Copy Edit Remove (to Trash) Rename Share View	See the Workday Docs documentation.
Video files	Copy Download Edit Remove (to Trash) Rename Share Upload View	To rename a video file: Double-click the file to open the View Media page. Click Edit Media . Click the pencil (Rename) icon to rename the file. Video files have an additional administrator setting that determines whether file owners can allow viewers and commenters to copy or download. If you don't see a download or copy action, this indicates that the administrator disabled the action.
PDF files	Copy Download Move Remove (to Trash) Rename Replace Share Upload View
Microsoft file types: DOC and DOCX	Copy Download Remove (to Trash) Rename Replace Share Upload View	Drive doesn't support previewing password-protected files.
Microsoft® file types: XLS and XLSX	Copy Download Move Remove (to Trash) Rename Replace Share Upload	When you upload this type of file, Drive uploads the original file and automatically creates a workbook from the file. To view these files, you must download them; Drive doesn't include a file viewer. Drive doesn't support converting an Excel file to a workbook if it requires a password to open.
Microsoft file types: XLSM	Copy Download Remove (to Trash) Rename Replace Share Upload	To view these files, you must download them; Drive doesn't include a file viewer.
Microsoft file types: PPT and PPTX	Copy Download Remove (to Trash) Rename Replace Share Upload	To view these files, you must download them; Drive doesn't include a file viewer.
Delimited file type: CSV	Copy Download Remove (to Trash) Rename Replace Share Upload	When you upload these files, Drive uploads the original file and automatically creates a workbook from the file. To view these files, you must download them; Drive doesn't include a file viewer.
HTML file type: HTML	Copy Download Move Remove (to Trash) Rename Replace Share Upload	When you upload these files, Drive uploads the original file and automatically creates a workbook from the tables in the file. If the file doesn't contain tables, Drive doesn't create a workbook. To view these files, you must download them; Drive doesn't include a file viewer.
Image file types: GIF, JPG, JPEG, PNG	Copy Download Move Remove (to Trash) Rename Replace Share Upload View
Image file types: BMP, SVG, TIF, and TIFF	Copy Download Move Remove (to Trash) Rename Replace Share Upload	To view these files, you must download them; Drive doesn't include a file viewer.
ZIP files (SCORM/AICC files only)	Copy Download Move Remove (to Trash) Rename Share Upload	You can upload SCORM or AICC packaged content in ZIP files. (Workday Learning uses these files.) If the ZIP file isn't a Learning package (a valid SCORM or AICC package), the upload fails. You can upload packaged content (ZIP) files only if Workday Media Cloud is enabled on the system. Packaged content files have an additional administrator setting that determines whether file owners can allow viewers and commenters to copy or download. If you don't see a download or copy action, this indicates that the administrator disabled the action.