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Administrator Guide
Last Updated: 2023-06-23
Steps: Configure Intangible Business Assets

Steps: Configure Intangible Business Assets

Consider how your organization sets up and depreciates intangible business assets, and configure the applicable prerequisites:
Action:
Configure:
Register assets from supplier contract receipt lines.
The
Receipt
 business process definition with the
Initiate Asset Registration Events from Receipt for Supplier Contracts
 service step.
Create Inbox tasks for generating installments for supplier invoice schedules created from receipts.
The
Receipt
 business process definition with the
Review Schedule for Installment Generation
 action step.
The
Create Supplier Contract Schedule Installments for Receipt
 business process definition.
Require approvals for
In Service
 date changes to assets.
The
Asset Adjust In Service Date Event
 business process.
Specify the account for recording accrued liability for assets registered and sourced from a supplier contract receipt line.
Edit the
Business Asset Registration Accrued Liability account
posting rule conditions with resulting ledger accounts.
Create and amortize intangible assets, such as leases or broadcasting rights, according to the terms you define in your supplier contract. These high-level steps walk you through the configuration for amortizing intangible business assets.
  1. Create supplier contract types and check the
    Scheduled Invoices
     and
    Receipt
     options.
    Don't include purchase orders in the supplier contract type. If the contract type includes purchase orders, Workday can't initiate asset registration for intangible business assets.
  2. Create spend categories for intangible business assets and check
    Track Items
    ,
    Intangible
    , and other asset tracking options.
    See Create Spend Categories.
    You can only create assets with intangible spend categories from supplier contract receipt lines, not directly from purchase orders or supplier invoices.
  3. Define a depreciation profile with
    Term
     as the depreciation method for the amortization schedule.
  4. Create a supplier contract and define the contract terms.
  5. Include goods lines in the supplier contract.
    1. Select the
      Spend Category
       you defined with the
      Intangible
       spend category default.
    2. Specify the
      Start Date
      ,
      End Date
      , and
      In Service Date
      .
      Workday uses the
      In Service Date
       from supplier contract lines to place assets in service.
  6. Create a supplier invoice schedule for the supplier contract.
    1. Specify the
      Defined Date
       for scheduling supplier invoices for the contract.
    2. Select
      Amendment Processing
       options to regenerate installments automatically and submit schedules if amendments are processed for the supplier contract.
  7. Create supplier contract line receipts.
    Workday initiates the asset registration event.
  8. Register assets:
    • Automatically
       - Workday initiates asset registration from the supplier contract receipt line and sends notification.
    • Manually
       - Enter supplier contract details in the
      Register Assets
       task.
  9. Assign accounting information.
  10. Record asset amortization expenses.
The supplier contract
Assets
 tab lists assets registered from supplier contract receipt lines. Drill into assets for the
Source Document Line
 for the related receipt, supplier contract, and supplier contract line details.
  • Access the
    Find Assets
     report to view business assets details.
  • (Optional) Change the date you placed the asset in service after updating supplier contract lines.