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Administrator Guide
Last Updated: 2023-06-23
Steps: Set Up Journal Sequencing

Steps: Set Up Journal Sequencing

  • Set up ledgers for the companies you want to use journal sequencing.
  • To create sequence ID generators for the accounting journal transaction type, set up journal sources on the
    Maintain Journal Sources
     task.
  • Security:
    Set up: Company General
     domain in Common Financial Management functional area.
You can configure Workday to assign unique journal sequence numbers to accounting and operational journals for the actuals ledger. Workday can apply journal sequence numbers to journals based on accounting date or posting date. You can use journal sequence generators to help you comply with global auditing standards.
  1. (Optional) Access the
    Maintain Journal Sequencing Groups
     task.
    You can create journal sequencing groups in your local language to organize, filter, and report on journals.
    You can set a unique
    Journal Group Code
     to identify a type of journal or transaction that you want Workday to group. Example: If you want to sort supplier invoices in your journal sequencing report, you can create a SUPINV journal group code to represent supplier invoice journals.
  2. Configure default and condition rules for generating sequence ID generators.
  3. Create, but don't open the ledger years and periods for the company.
    To enable journal sequencing, the journal sequence
    Start Period
     and all subsequent periods must:
    • Be in
      Created
      ,
      Closed
      , or
      Not Available
       ledger period status.
    • Have no posted journals from the specified start period.
  5. Create unique sequence ID generators for companies based on the:
    • Rules and conditions you configured on the
      Create Journal Sequence Generator Rule Configuration
       task.
    • Ledger years, periods, or continuous configuration you selected.
When you post journals, Workday automatically assigns each a journal sequence number that displays in the
Journal Sequence Number
 field when you view or edit journals.
When you process journals, Workday assigns them these journal sequence numbers:
Journal Entry Order
Journal Source
Journal Sequence Number
1
Customer Invoice
2015-Apr-0001
2
Manual Journal
2015-Apr-0002
3
Supplier Invoice
SupInv-2015-Apr-001
4
Supplier Invoice
SupInv-2015-Apr-002
5
Manual Journal
2015-Apr-0003
Process accounting journals.