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Administrator Guide
Last Updated: 2023-06-23
Create Journal Sources

Create Journal Sources

  • Learn which journal sources to create by using the
    Journal Source Mapping to Operational Transactions
     report.
  • Security:
    • Set Up: Journal Source
       domain in Common Financial Management functional area.
    • Set Up: Payroll - Company Specific (Accounting)
       domain in Core Payroll functional area.
Create or edit sources for journal entries in your accounting and operational journals. You can create different accounting journal sources from the ones you use for operational journals, or you can use the same journal sources for both.
  1. Access the
    Maintain Journal Sources
     task.
  2. As you complete the task, consider:
    Option Description
    Accounting Source
    Select to make the journal source available on the
    Create Journal
     task.
    Process Award Costs
    For manual journals with spend on a grant, select this check box to calculate:
    • Facilities and administration.
    • Revenue recognition.
    Ad Hoc Bank Transaction Source
    When you create ad hoc bank transactions, you can override the journal source mapped to the transaction.
    Enable Suspense Processing for Web Service
    Available for use only with accounting journal sources. Select to use suspense processing when you run the
    Import Accounting Journal
     web service. Set up suspense processing rules on the
    Create Suspense Account Rule
     task. Enter a suspense threshold percent equal to or greater than 1% for suspense processing to run.
    Suspense Threshold Percent
    Enabled when you select the
    Enable Suspense Processing for Web Service
     check box. Enter a whole number. Workday uses suspense processing as long as the journal lines in error are equal to or less than the percentage you enter. Example: If the threshold is 5%, when the number of suspended journal lines becomes 6% or greater, suspense processing stops.
    When you leave the
    Suspense Threshold Percent
     blank, Workday won't use suspense processing.
    Workday Source
    Select to indicate that the journal source is for journals that Workday creates automatically for operational transactions. Example: customer invoices, supplier invoices, and expense reports.
Workday assigns journal sources to operational journals based on how you map the journal sources to operational transactions.