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Administrator Guide
Last Updated: 2023-06-23
Steps: Process Accounting Journals

Steps: Process Accounting Journals

  • Setup financial accounting structure.
  • Control access to ledger accounts for group of workers.
  • Set up journal sources.
You can create, edit, and post accounting journals to the actuals, commitment, or obligation ledger for your company.
  2. (Optional) Access the
    Revise Journal
     task returned to your
    Inbox
    .
    Change the
    Accounting Date
    , correct the journal, and resubmit for approval.
    Security:
    Process: Journals - Core
     domain in the Common Financial Management functional area.
  3. Create journals based on recurring journal templates.
  4. (Optional) Create a reversal for a journal.
    Access the
    Create Journal
     or
    Create Recurring Journal Template
     task. Select the
    Create Reversal
     check box and enter a
    Reversal Date
     that is on or after the
    Accounting Date
    . If the accounting period is in
    Not Available
     or
    Created
     status, Workday creates a journal in
    Created
     status.
    Security:
    Process: Journals - Core
     domain in the Common Financial Management functional area.
  5. Access the
    Mass Post Reversal Journals
     task.
    Once the reversal journal period opens, you can post the reversal journals.
    You can post intercompany reversal journals only if all companies in the journal have the period open.
    Security:
    Process: Journals - Core
     domain in the Common Financial Management functional area.
  7. (Optional) Enable suspense processing for accounting journal sources.
    Enable suspense processing for accounting journal sources and enter the suspense threshold percent for each journal source.
  8. If you enable suspense processing, configure suspense account rules for use with the
    Import Accounting Journal
     web service.
  9. (Optional) Upload journal data into Workday from a spreadsheet. If you have enabled suspense processing, Workday applies the suspense processing rules when you run the
    Import Accounting Journal
     web service.
  10. (Optional) Access the
    Edit Tenant Setup - Financial
     task.
    Select
    Copy Attachments to Intercompany Accounting Journals
     to enable you to copy files attached on an intercompany accounting journal to associated child intercompany accounting journals.
  11. (Optional) Select
    Journal
    Add Attachment
     or
    Journal
    Add/Change Attachment
     from the related actions menu of manual journals.
    You can add attachments only, or add and edit attachments for accounting journals with a status of:
    • Created
    • In Progress
    • Posted
    • Unposted
    Security:
    Process: Journals - Add Attachment
     domain in the Common Financial Management functional area.
    Security:
    Process: Journals - Add /Change Attachment
     domain in the Common Financial Management functional area.
(Optional) Review journal and recurring journal details.
If you have security access to at least 1 ledger account, use these reports:
  • Find Journals
     to view journals to which you have security permission.
  • Find Journal Lines
     to view reversal journals in the Created status.
Security:
Process: Journals - Reporting
 domain in the Common Financial Management functional area.