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Administrator Guide
Last Updated: 2023-06-23
Create Customer Invoices for Consolidated Billing

Create Customer Invoices for Consolidated Billing

Create:
  • A customer contract.
  • Custom references for ad hoc project transactions.
  • Billable transactions.
  • A consolidated billing schedule.
Security:
  • Process: Billing - Invoicing
     domain in the Customer Contracts and Project Billing functional areas.
  • Process: Project Billing - Invoicing
     domain in the Project Billing functional area.
You can consolidate billing installments, transactions, and usage-based transactions on customer invoices using consolidation grouping and invoice date options. You can also override the invoice date on an installment, and reconsolidate the charges using the new invoice date. You can run either of these tasks:
  • Create Customer Invoices for Consolidated Billing
  • Schedule Create Customer Invoices for Consolidated Billing
  1. Access the
    Create Customer Invoices for Consolidated Billing
     task.
  2. As you complete the task, consider:
    Option Description
    Additional Consolidation Grouping
    Workday groups the consolidation option you select with the additional consolidation grouping options on the same invoice.
    Example: Select
    Customer
     from the
    Consolidation Options
     prompt and
    PO Number
     to group installments and transactions with the same customer and purchase order number on the same invoice.
    The custom reference options display in the prompt when you select these check boxes on the
    Enable Ad Hoc Project Transaction Custom References
     task:
    • Enabled
    • Consolidated Billing
    Invoice Date Options
    Select:
    • Override Blank Transaction Invoice Date
       to update all transaction invoice dates.
    • Override All Invoice Dates
       to update all installment and transaction invoice dates.
    The
    Number of Days Before or After Run Date
     field displays when you select
    Run Date
     from either of the previous prompts.
Workday creates consolidated customer invoices for installments and transactions using the consolidation and invoice date options that you specify.
When you generate customer invoices from contracts with a negative amount due, Workday automatically creates credit adjustment documents linked to the billing schedule. If an invoice has retention, Workday instead creates a customer invoice with the negative amount.
When you enable the
Invoice Prepaid Installments with Other Transaction Types
 check box on consolidated billing schedules and create customer invoices for consolidated billing, Workday automatically bills prepaid installments on the same invoice as other installments and transactions. Once you consume a prepaid installment, you can't cancel the associated customer invoice.