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Administrator Guide
Last Updated: 2023-06-23
Create Sales Items

Create Sales Items

  • Create revenue categories.
  • Security:
    Set Up: Sale Item
     domain in the Customer Accounts and Learning Core functional areas.
You can create sales items to define the types of goods and services that you sell. You can then categorize sales items by revenue category for billing and revenue accounting purposes.
  1. Access the
    Create Sales Item
     task.
  2. As you complete the task, consider:
    Option Description
    Revenue Category
    Select a revenue category to associate with the sales item. When you add the sales item to a customer contract or an invoice line, Workday automatically populates the revenue category.
    Enable Bulk Quantity Pricing
    Select to price the sales item in bulk quantities and reflect the extended amount on items sold in bulk.
    UOM Priced at Quantities of
    Enter the unit of measure for the price of the sales item.
    Displays when you select the
    Enable Bulk Quantity Pricing
     check box.
    Currency
    When you add a sales item to a customer invoice or invoice adjustment line, Workday converts the price to the transaction currency based on your defined rate type.
    Sales Item is a Bundle
    Select to create a sales item bundle. When you add the bundle to a customer contract line, you can bill for the entire line and recognize revenue for each individual sales item in the bundle.
    Fulfillment Required
    Select to track orders fulfilled against a customer contract line. You can recognize revenue and generate billing for both partially and completely filled orders.
    Contract Line Type
    Select to identify the type of sales item pricing used on customer contracts.
    Purchase Item Mapping
    Select to map a sales item to a purchase item for direct intercompany transactions.
    You can only select a sales item on direct intercompany customer invoices when you map a sales item to a purchase item.
    Billable Project Template
    Select a template for sales items that are project driven to help you quickly generate a project.
    Billing Template
    Select a template for consolidated billing schedules when using the sales item.
    Revenue Treatment
    The revenue treatment that you select determines the account posting rule and ledger account when you create invoices and recognize revenue.
    Deferred Revenue
    Select to create accounting entries for deferred revenue on this sales item.
    Workday automatically populates the deferred revenue selection on the customer contract line when you select the sales item. Your selection on the customer contract line also displays on the customer invoice line. The accounting uses the account posting rule for deferred revenue instead of revenue when you complete both of these steps:
    • Select deferred revenue for the customer invoice line.
    • Recognize revenue for customer contract lines using revenue recognition schedules or installments.
    Related Worktags
    A sales item is an object in Workday that you can use as a worktag.
    Set up related worktags for this object using the related worktag types that you configure on the
    Maintain Related Worktag Usage
     task. Workday automatically populates transactions with the values in the
    Default Worktag
     column when you select the object on the transaction.
    When the sales item and revenue category worktags are the same type, the value from the sales item takes precedence because it's more granular.
  • Add an image to the sales item.
  • Add sales items on your customer contracts.