Setup Considerations: Settlement Run Filters
You can use this topic to help make decisions when planning your configuration and use of
settlement run filters. It explains:
- Why to set them up.
- How they fit into the rest of Workday.
- Downstream impacts and cross-product interactions.
- Security requirements and business process configurations.
- Questions and limitations to consider before implementation.
Refer to detailed task instructions for full configuration details.
What It Is
Workday settlement run filters automatically add unpaid open items and pending payments that
meet a specified criteria to a settlement run.
Business Benefits
With Workday settlement run filters, you can:
- Reduce errors and manual effort.
- Identify specific unpaid open items and pending payments quickly and easily.
- Define custom filters.
Use Cases
Workday automatically provides predefined filters for common settlement run scenarios, such as
All Available Ad Hoc Payments
and Due in Next 7 Days
. If these
predefined filters don't fit your use case, you can set up custom filters that do.
Example: You create a custom filter that identifies all ad hoc payments with check
as the payment type.Questions to Consider
Questions | Considerations |
|---|---|
What payment sources do you need filters for? | Workday delivers predefined filters for all payment sources. You can
create custom filters for any payment source. You can add 1 or more
payment sources to a single custom filter. |
What happens when you select multiple filters in a single settlement
run? | Workday retrieves data for each selected filter. The selected filters don't interact
with one another. Example: You select 2 filters in a single settlement
run, All Available Ad Hoc Payments and Due in Next 7 Days .
As a result, Workday returns all available ad hoc payments as well as
everything due in the next 7 days. |
Recommendations
When you have recurring open items or pending payments to settle, Workday recommends
automating this process by adding settlement run filters to scheduled settlement
runs.
Requirements
No impact.
Limitations
You can't delete custom filters.
Tenant Setup
No impact.
Security
Domain | Considerations |
|---|---|
Process: Settlement in the Banking and Settlement functional
area.Set Up: Settlement in the Banking and Settlement
functional area. | Can create and edit custom filters for all payment
sources. |
Business Processes
No impact.
Reporting
No impact.
Integrations
You can use these web services to mass retrieve and upload custom filters through the
Enterprise Interface Builder (EIB):
- Get Settlement Run Custom Filter
- Put Settlement Run Custom Filter
Connections and Touchpoints
Features | Considerations |
|---|---|
Cash Advance
Customer
Invoice Customer
Refund Expense Credit Card
Transaction Expense
Report Intercompany
Item Miscellaneous Payment
Request Procurement Card
Transaction Student
Payment Student
Refund Student Sponsor
Refund | Workday creates and settles these payments. The payment date is the
settlement date. |
Supplier Invoice
| Workday creates and settles these payments. By default, the payment date is the
settlement date. You can enable dynamic supplier payment date to match
supplier payment dates dynamically based on:
|
Ad Hoc Payment
Bank Account Transfer for
Settlement Customer
Payment Customer
Refund On-Cycle
Payroll Pay Group
Exception Pay
On-Demand | Workday settles the existing payments. The payment date derives from
the transaction itself and the settlement date doesn't have any
bearing. |
Workday offers a Touchpoints Kit with resources to help you understand configuration
relationships in your tenant. Learn more about the Workday Touchpoints
Kit on Workday Community.