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Administrator Guide
Last Updated: 2023-06-23
Reference: Workday Everywhere Notifications

Reference: Workday Everywhere Notifications

You can configure the
Set Up Notifications for Workday Everywhere
 task to enable Workday Everywhere to deliver Slack or Microsoft Teams notifications to workers.
To get the most out of notifications, Workday recommends that every worker connects to Workday for Slack or Workday for Microsoft Teams. Workday Everywhere still delivers notifications to unconnected workers, but the notifications:
  • Aren’t actionable.
  • Don’t contain any specific information.
  • Only include an option to connect to Workday.
Workday Everywhere supports these notification types:
Notifications
Description
Anytime feedback
You can configure Workday Everywhere to deliver notifications when someone receives anytime feedback.
Notifications include:
  • A link to view the feedback in Workday.
  • The feedback, badge, recipient’s name, and giver’s name unless the feedback was given anonymously.
We deliver anytime feedback notifications to everyone the feedback is shared with. Example: Unless the feedback is private, we notify the recipient and their manager.
Workday automatically enables anytime feedback notifications. You can disable them by accessing the
Set Up Notifications for Workday Everywhere
 task and clearing the
Active
 check box for
Anytime Feedback
 on the
Workday Everywhere Notifications
 tab.
Case management
You can configure Workday Everywhere to notify workers when someone replies to their open Help cases.
Notifications include:
  • A link to view the Help case in Workday.
  • The Help case number.
  • The reply comment and commenter's name.
You can set up case management notifications on the
Set Up Notifications for Workday Everywhere
 task by accessing the
Other Notifications
 tab and adding the Help functional area with
Case Reply
 as the
Content Type
.
Expenses
You can configure Workday Everywhere to notify workers when their expense reports are reviewed.
Notifications include:
  • A link to view the expense report in Workday.
  • Comments from the reviewer, if applicable.
  • The expense report memo, if applicable.
  • The expense report number.
  • Whether the expense report is approved, denied, or sent back for revision.
Workday enables expense report notifications by default. You can disable them by accessing the
Set Up Notifications for Workday Everywhere
 task and clearing the
Active
 check box for
Expense Everywhere
 on the
Workday Everywhere Notifications
tab.
Learning
Workday Everywhere supports 2 types of notifications for Learning enrollments. When you set up Learning notifications, we deliver:
  1. Enrollment notifications to managers. When a worker enrolls in a Learning course, we deliver a notification to their manager that includes:
    • A link to view the enrollment in Workday.
    • A link to view their team calendar.
    • Approve
       and
      Deny
       buttons that the manager can use to respond to the enrollment.
    • The course name, dates, cost, and location.
  2. Approval notifications to workers. When their manager approves or denies the enrollment, we deliver a notification back to the worker that includes:
    • A link to view the course in Workday.
    • Whether their enrollment was approved or denied, including the reason for denial.
You can set up Learning notifications on the
Set Up Notifications for Workday Everywhere
 task by configuring the
Enroll in Content
 business process on the
Business Process Notifications
 tab.
Time off
Workday Everywhere supports 2 types of notifications for time off requests and time off corrections. When you set up time off notifications, we deliver:
  1. Request notifications to managers. When a worker submits a time off request or correction, we deliver a notification to their manager that includes:
    • A link to view the request in Workday.
    • A link to view their team calendar.
    • Approve
       and
      Deny
       buttons that the manager can use to respond to the request.
    • The request dates and type.
  2. Approval notifications to workers. When their manager approves or denies the request, we deliver a notification back to the worker that includes:
    • A link to view the request in Workday.
    • Whether their request was approved or denied, including the reason for denial.