Skip to main content
Documentation
Documentation
Administrator Guide
Last Updated: 2025-03-14
Reference: Academic Progress Report

Reference: Academic Progress Report

The
Academic Progress
 report displays on the
Academics
 profile group of the student's profile.
The report enables advisors and students to:
  • Track a student's academic requirements for their educational objectives.
  • Assess a student's progress toward their objectives.
You can configure academic progress on these tasks:
  • Configure Academic Requirements
  • Maintain Academic Progress Processing Policy
  • Set Up Academic Progress Display
The
Academic Progress
 report displays these sections, some of them depending on whether you've configured them for display:

Academic Progress Visualization Circle

Displays the student's overall progress toward completing the number of requirements for their primary program of study. Workday also displays the visualization circle for each standalone program of study for students with more than 1. You can configure to display the visualization circle on the
Set Up Academic Progress Display
 task.

Cumulative GPA Including Transfer

Displays the cumulative GPA earned by the student on their primary program of study. Workday displays the GPA defined by the GPA policy of their primary program of study on the
Configure Grade Point Averages Policy
 task.

Unused Registrations

The
Unused Registrations
 field always displays by default and displays a number if the student has registrations that aren't being used for requirements.
Registrations include courses and activities. The applicable reasons for
Unused Registrations
 are:
Reason
Description
Didn't Match
Registrations that didn't match the criteria of any of the academic requirements currently assigned to the student. Academic Progress was unable to assign or didn't even consider these registrations during evaluation.
Didn't Satisfy
Workday didn't use the registrations to satisfy the academic requirements. Example: A registration didn't meet the configured grade requirement or Academic Progress Limits, or the course is in a Restricted Requirement Group.
In Excess
Workday doesn't use these registrations to satisfy an academic requirement because another registration already satisfies the requirement.
Example: Either ENGL 101 or WRIT 131 satisfies a requirement. The student has passed ENGL 101, and enrolls in WRIT 131. WRIT 131 is in excess of the requirement.
Unassigned Units
The registrations are assigned to academic requirements using the
Assign Course to Requirement
 override type, but not all the units for the registration satisfied the requirement. Workday doesn't use the remaining units for registrations toward another requirement.
Example: You assign a course that's 5 units to requirement A for 3 units. If the course for 5 units doesn't apply to any other requirement, Workday puts the course in
Unassigned Units
 because 2 of its units won't be used. If Workday can apply the course that's 5 units to another requirement without specifying units or apply all 5 units for a requirement, then the course won't be in
Unassigned Units
. If Workday assigns the course that's 5 units to a requirement that's 3 units and to another requirement that's 2 units, it's still considered as
Unassigned Units
 because a requirement isn't using all 5 units.

Overall Academic Progress

The
Overall Academic Progress
 grid displays the Total Academic Requirement (TAR). TAR is for the student's academic record based on their primary program of study. You configure the total units students must earn across all their programs of study on an academic record.
You can configure the
Total Academic Requirements
 tab on the
Configure Academic Requirements
 task. See Set Up Academic Requirement Configurations.
If a student's registrations don’t satisfy the eligibility rules on the TAR, then Workday doesn’t display those registrations in the
Overall Academic Progress
 grid.
The
Overall Academic Progress
 grid displays:
Column
Description
Related Actions
Magnifying Glass
 (when overrides are assigned)
Select the related actions to display the previews or click the magnifying glass to display the
Total Academic Requirement Assignment
 and
View Total Academic Requirement Assignment
 reports.
Workday displays the
Override Assigned
 column with a
Yes
 if the student has a total academic requirement override.
Units Defined
Displays the number of units configured for the total academic requirement assigned to the student.
Units in Progress
Displays the number of units used from the student's registered or in-progress course registration that will satisfy TAR when completed or graded. Workday considers a registration as In-progress when it has a status of
Enrolled
 or
Registered
.
To evaluate the in-progress registrations instead of the graded registrations, select
Prefer in progress over repeated courses
 on the
Maintain Academic Progress Processing Policy
 task. Workday only evaluates courses repeated for grade improvement, and not courses that are repeatable for additional credit. The courses are subject to the Course Repeat Policy as well.
Drill down to view the details for each registration in the eligibility rule that you configured for the TAR.
Units Satisfying
Displays the number of units associated with the course registrations that the student has completed that satisfy TAR.
Remaining
Displays the number of units remaining to satisfy TAR. Workday displays this value based only on completed registrations.
Example: A student requires 120 units, of which 36 units are satisfying. The student has 28 units in progress. Workday displays 84
Remaining
 units (120 total units - 36 units satisfying).
Status
Workday displays these statuses:
  • Satisfied
    .
  • In Progress
    .
  • Not Satisfied
    .

Academic Requirement Areas

In addition to the configured academic requirements, Workday can monitor academic progress across groups of requirements. You can configure the academic requirement areas to bundle sets of requirements, and define the needed units and academic requirements to satisfy them.
This section displays only if the student is if academic requirement areas are configured for the student's program of study and academic unit and level. You configure academic requirement areas on the
Configure Academic Requirements
 task.
Column
Description
Requirement Area
Displays the
Academic Requirement Area Name
.
Units Defined
The number of units configured for the requirement area assigned to the student.
Units in Progress
Displays the number of units associated with the student's registered or in-progress course registrations that satisfy the academic requirement area.
Workday considers a registration as
In-progress
 when it has a status of
Enrolled
 or
Registered
.
Remaining Required Units
Displays the remaining unit count for the student to satisfy the requirement area.
Workday displays the Remaining value by subtracting only the units for completed or graded course registrations.
Example: Requirement Area General Education requires 36 units. The student has 12 units graded toward the area, and 3 units in progress. Workday displays 24 remaining units (36 units - 12 units satisfying).
Remaining Required Academic Requirements
Displays the academic requirements configured to the academic requirement area that aren't fully satisfied on the student's academic progress.
To satisfy an academic requirement area, Workday calculates the units used from student course registrations satisfying academic requirements, configured for the academic requirement area in this order:
  • Required academic requirements.
  • Additional academic requirements up to the maximum units allowed from additional requirements.
Status
Displays the overall status for the academic requirement area:
  • Satisfied
    .
  • In Progress
    .
  • Not Satisfied
    .

Program of Study Requirements

Workday displays each program of study for the student, starting with the primary program of study. Workday displays:
  • Program of Study GPA
     displays the earned GPA for the program of study. To display the Program of Study GPA, select the
    Display on History
     check box on the
    Configure Grade Point Averages Policy
     task.
  • Requirements Effective
     displays the date Workday uses to determine the student's requirements, both snapshots and versions. On the
    Maintain Academic Progress Policy
     task, you can configure the date as either the
    Declare Date
     or the
    Matriculation Date
    . You can also configure overrides for the
    Requirements Effective Date
    .
  • Last Evaluated
     displays the date and time that the academic progress evaluation launcher evaluated the student's academic progress.
The time zone configured on the
Edit Tenant Setup – System
 task displays on the
Academic Progress
 report.
To display the required units for the program, clear the
Program Required Units
 check box on the
Set Up Academic Progress Display
 task.
You can configure the
Program Required Units
 for the student's program of study on the
Configure Academic Requirements
 task. If you configured academic requirements for Program of Study, the
Program Required Units
 grid has these columns:
Column
Description
Units Defined
Displays the total units that satisfy the academic requirements for the student's program of study. This value is configured in
Program Units Required
 on the
Configure Academic Requirements
 task for the program of study. Workday bases the assigned Program Required Units on the student's Requirement Effective Date.
Units in Progress
Displays the number of units for the course registrations that are in progress or registered. Units in Progress are for course registrations that are satisfying 1 of these requirements:
  • Configured directly to the program of study.
  • Inherited by the program of study, including program foci.
Drill down to view the:
  • Registrations.
  • Registrations that the student is completing
    In Residence
    .
  • Number of units used from the course registration units.
  • Academic requirement for each registration.
Units Satisfying
Displays the number of units for the completed and graded registrations. Drill down to view the:
  • Registrations.
  • Grade for each registration.
  • Registrations that the student completed
    In Residence
     to earn units.
  • Number of units associated with the course registrations that the student has completed. Includes the number of units that you can assign to the requirement, based on an override to an associated academic requirement.
  • Academic requirement for each registration.
Remaining
Displays the number of units remaining to satisfy the
Program Required Units
. Workday bases this value on completed registrations.
Example: A student requires 120 program completion units. The student has satisfied 36 units and 28 units are in progress. Workday displays the remaining units as 84 (120 - 36 units satisfying).
Status
Displays the overall program completion status:
  • Satisfied
    .
  • In Progress
    .
  • Not Satisfied
    .
The program of study requirements grid displays the academic requirement configurations for the program of study.
Column
Description
Requirement
Lists all the academic requirements for the student, configured directly to the program of study or related program focus, or inherited by the program of study.
From the related actions menu, you can view the
Academic Requirement for Student
 report that displays the:
  • Eligibility rule meaning.
  • Registrations currently satisfying the rule.
  • Number of units that you can assign to the requirement based on an override to an associated academic requirement.
  • Grade for each completed registration.
Status
Displays these requirement completion statuses:
  • Satisfied
     when the student has completed all grade requirements, course or unit requirements, activities, and accomplishments for the academic requirement.
  • In Progress
     when the student has 1 or more registrations in progress to fulfill the academic requirement, or is currently enrolled in 1 or more required courses to satisfy the requirement, or has completed at least 1 course toward an academic requirement.
  • Not Satisfied
     when there are no registrations used for the requirement.
  • Waived
     when there's a waive override for a requirement.
Remaining
Displays the number of remaining registrations or activities to satisfy the individual requirement (these registrations exclude a student's in-progress and completed registrations).
Registrations Used
Displays the registrations used by Workday to fulfill the academic requirement.
Registrations Used
 includes courses, test achievements, programs of study, activities, and learning competencies and outcomes.
Academic Period
Displays the academic period of the course registration used toward the requirement. Workday doesn't display the academic period for activities and accomplishments.
Units
Displays the number of units for the course registration.
Grade
Displays the student's grade for completed courses.