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Administrator Guide
Last Updated: 2024-03-08
FAQ: Curriculum Management

FAQ: Curriculum Management

How do I manage course offerings easily?
Use the:
  • Manage Offerings for Course
     task to create and edit course sections in bulk.
  • Find Course Offerings
     report to search, filter, and view the course sections at your institution.
How do I publish course sections in bulk?
  1. Access the
    Find Course Section Definitions
     report.
    You can use the facets to narrow the list of course sections.
  2. Select the course sections that you want to publish.
  3. Click
    Mass Publish Sections
    .
    If you selected fewer than 100 course sections, Workday applies the updates immediately.
    Otherwise, you can see the changes for course sections published within the last 7 days in the
    Find Course Section Definitions
     report after:
    • 1 hour in your Production tenant.
    • 6 hours in all other tenants.
You can also use the
Put Published Course Sections
 web service for immediate results.
How do I copy course sections across academic periods?
To reduce manual effort, you can copy course sections from an academic period to a future academic period. You can only roll over specific course sections to the same academic period once.
Prerequisite: Confirm the start and end dates for the academic period that you want to copy courses to.
The start date of the academic period should be before the start date of the course section you're trying to copy.
  1. Access the
    Find Course Offerings to Roll Over
     report.
    You can also use a custom report that uses the:
    • Course Offerings to Roll Over
       data source filter on the
      Course Section Definitions
       data source.
    • Roll Over Course Offerings
       mass action.
    Security:
    Manage: Mass Course Offerings
     domain in the Student Records functional area.
  2. Select the
    Academic Period
     from which to copy.
  3. Select the course sections to copy.
  4. Click
    Roll Over Course Offerings
    .
Workday creates an exact copy of the course sections:
  • In a
    Preliminary
     status so you can make adjustments before publishing them.
  • With original section numbers included.
It might take up to 12 hours for the course sections to display on the
Find Course Section Definitions
 report.
How do I retire a course?
  1. Access the
    Find Course Definitions
     report.
  2. From the related actions menu of a course definition, select
    Course Definition
    Edit
    .
  3. Enter the
    Last Available
     date.
    After this date, the course no longer displays in these reports:
    • View Course Inventory
      .
    • Find Course Offerings
      .
    • Course Offerings
      .
    You can't have course sections that start after the
    Last Available
     date.
How do I view a course section roster?
You can view course section rosters that have 1 or more registrations with a
Registration Status
 of
Registered
 or
Completed
 .
  1. Access the
    Find Course Section Definitions
     report.
  2. From the related actions menu of a course section definition, select
    Course Section Definition
    View Roster
    .
The
View Course Section Roster
 report is secured to these domains in the Student Records functional area:
  • Manage: Curriculum Management
    .
  • Manage: Enrollment Results
    .
  • Manage: Instructor Section Roster
    .
How can students view the course materials for a course?
Students can view course materials on these reports:
  • View Student Course Material
    .
  • View Course
    . (Access the
    Find Courses
     or
    View My Courses
     report and click a course.)
  • View Course Section
    . (Access the
    Find Course Sections
     report and click a course section.)
How do I resolve class scheduling conflicts?
Workday automatically detects scheduling conflicts between course sections that have overlapping date ranges, meeting patterns, and instructional locations. Access the
Course Section Conflicts by Academic Period
 report to find all conflicting activity offerings within an academic period.
1 way to resolve scheduling conflicts is by overlapping course sections. You can overlap course sections that have only 1 meeting pattern assigned to them.
  1. Access the
    Find Course Sections to Overlap
     report.
  2. Select the course sections to overlap and click
    Manage Course Section Overlaps
    .
Once you complete the task, Workday displays the overlap status on the course section profile.
How do I resolve instructor scheduling conflicts?
Workday automatically detects scheduling conflicts for instructors who have more than 1 course section occurring at the same time. To resolve instructor scheduling conflicts, change the instructor for 1 or more of the conflicting course sections.
  1. Access the
    Instructor Conflicts by Academic Period
     report.
  2. From the related actions menu of a course section in the
    Conflicting Sections
     column, select
    Course Section Definition
    Edit
    .
  3. On the
    Instructor Roles
     grid, select a new instructor.
How do I hide course sections from students?
  1. Access the
    Find Course Section Definitions
     report.
  2. Select the course sections to hide or unhide from students.
  3. Click
    Manage Student View
    .
How do I cancel preliminary course sections?
  1. Access the
    Find Course Sections with Preliminary Status
     report.
  2. Select the course sections to change from preliminary status.
  3. Click
    Canceled: Preliminary
    .
You can also edit preliminary sections statuses from the related actions menu of a course section definition, select
Course Definition Section
Edit Preliminary Section Status
.