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Administrator Guide
Last Updated: 2024-11-15
Concept: Course Evaluations for Academic Progress

Concept: Course Evaluations for Academic Progress

This topic explains how the
Academic Progress
 report processes course registrations and applies them for the requirements where it benefits the most. Workday prioritizes the courses that satisfy requirements, effectively using students' registrations towards completing program requirements efficiently.
If the
Maintain Feature Opt-Ins
 report displays the
Academic Progress Course Context
 feature in your tenant, you must opt in to use the type of academic progress evaluation described in this topic. If the
Maintain Feature Opt-Ins
 feature doesn't display, it means that Workday is already evaluating courses for students' academic progress as described here. If you haven't opted in, Workday is evaluating registrations based on requirements, as described in Concept: Requirement and Course Evaluations for Academic Progress.
Workday evaluates courses using these ordering principles in sequential order:

Course Applicability

Workday uses this ordering principle first to determine academic progress evaluation.
Workday evaluates how many requirements each course registration potentially satisfies, then assigns the registrations that satisfy the fewest requirements first. If the course registration satisfies only 1 requirement, Workday prioritizes the registration for that requirement.
Example: A student has registered in 2 courses that could satisfy towards 2 or more requirements:
  • REQ 1: Take BIO-101 or BIO-102
  • REQ 2: Take BIO-101 or BIO-150
Workday evaluates the course that can satisfy the fewest number of requirements first. If the student has already taken BIO-101 and BIO-102, Workday evaluates BIO-102 first, which satisfies REQ 1. BIO-101 is available to satisfy REQ 2.
When multiple course registrations can have the same course applicability, Workday uses the other ordering principles to determine the sequence for evaluating course registrations.

Restricted Requirement Groups and Preferences

Workday uses your Restricted Requirement Groups (RRGs) configuration as a tie-breaker if a course applies equally to more than 1 requirement.
Workday upholds the requirements configurations in Restricted Requirements Groups for both sharing and nonsharing Workday tenants. See Concept: Restricted Requirement Groups.
Workday evaluates courses in Restricted Requirements Groups as follows:
Courses in RRGs that you've configured as
Preference
If a course can satisfy 2 or more requirements, Workday first evaluates the course that's the preference to satisfy a requirement. Example:
  • REQ 1: Take 1 PSY, HUM, or SOC course
  • REQ 2: Take 1 HUM or SOC course
     (Preference)
If the student completed HUM 101, then it satisfies REQ 2.
If 2 or more preferred requirements can use the same registration and sharing isn't allowed, Workday evaluates the requirements based on other configured processing orders to determine which requirement to satisfy. Example: In this RRG configuration:
  • REQ 1 and REQ 2 aren't preferred.
  • REQ 3 and REQ 4 are preferred.
If REQ 3 and REQ 4 can use the same registration, the processing order determines whether REQ 3 or REQ 4 uses the registration.
If 2 or more preferred requirements can use the same registration and sharing is allowed, Workday evaluates the preferred requirements that can apply to the course.
Courses in RRGs that you haven't configured as
Preference
Workday uses a course to satisfy a requirement that isn’t configured as a
Preference
 only if the course isn't configured as a
Preference
 for another requirement or isn't used in another RRG. If there are 2 courses that aren't configured as a preference in the RRG and either course can be used to satisfy a requirement, then Workday uses other configured ordering principles to determine which requirement to satisfy.
Preferred and nonpreferred courses in RRGs
If a student registers in a course that can be used by multiple academic requirements in 1 or more RRGs with a combination of preferred and nonpreferred courses, Workday evaluates the requirement that appears first according to the program processing order.
Repeatable courses in RRGs
A student has registered twice in a repeatable course. Even though sharing is allowed, the student has 2 requirements that can’t be shared because they’re in an RRG. Selecting the option
Share Repeatable Courses Between Academic Requirements
 on the
Maintain Academic Progress Policy
 task enables you to treat each registration uniquely and each registration can potentially satisfy both requirements. Workday also ensures that each registration attempt doesn't violate the RRG limits.

Requirement Completion

Workday uses this ordering principle if the configured Restricted Requirement Groups and Preferences evaluate that the same course could fulfill more than 1 requirement.
When sharing isn’t allowed and the requirements a registration can satisfy don’t have a preference, we assign the registration where it makes the biggest impact towards satisfying the requirement.
Example:
  • REQ 1: PSY-401 or HUM-401
  • REQ 2: (PSY-401 and PSY-402) or (PSY-403 and PSY-404)
If the student takes PSY-401, Workday uses it to satisfy REQ 1 since it completely satisfies the requirement.
If the student takes PSY-401 and HUM-401, then HUM-401 fully satisfies REQ 1 (based on the course applicability principle) and PSY-401 partially satisfies REQ 2.

Prioritize Fewest Requirements First

Workday uses this ordering principle if the requirement completion principle evaluates that the same course can apply toward completing more than 1 requirement.
If a registration impacts 1 or more unsatisfied requirements the same, sharing registrations isn’t allowed, and there isn't a requirement preference, Workday assigns the registration to the requirement with the fewest options to satisfy.
Example:
  • REQ 1: PSY-101 or HUM-101
  • REQ 2: 1 course from Lower Division PSY or HUM
If the student has already taken PSY-101, the registration should satisfy REQ 1.

Consistent Prioritization

Workday uses this ordering principle if all other principles of course evaluations can’t determine priority because they apply equally.
After evaluating the other course ordering principles, Workday prioritizes course completion based on these factors in ascending sequential order: